Executive Assistant - Legal/Finance

Thursday, May 16, 2024

HTS Engineering Ltd. is the largest independent commercial HVAC manufacturers’ rep in North America, with 20 locations in the US and Canada. HTS has a vibrant look and brand promise -- one that reflects our company-wide commitment to ensure theindividualsuccess of all those involved in a project’s HVAC system selection, design, purchase, installation and maintenance including our employees, suppliers, customers and end users.

Job Description: Reporting to the CFO, the Executive Assistant is responsible for providing administrative support to the CFO and Corporate Controller.

Responsibilities:

• Legal/corporate secretary related functions – assist CFO in updating corporate minute book, reviewing memorandum’s from HTS’s corporate attorney and advise the CFO on next steps, getting principal signatures on documents, etc.
• Set up and manage filing of electronic and paper documents.
• Manages the CFO’s calendar, coordinates meetings, conference calls, travel arrangements and special events as required.
• Assist the accounting department with credit card reconciliations, data entry, distribution of mail and preparation of courier packages.
• Coordinate office maintenance and ordering of office and kitchen supplies.
• Other duties as assigned

Skills:

• University or College Degree in Finance or Paralegal
• Computer literate – Microsoft suite of products
• Excellent communication skills – both written and oral
• High attention to detail and accuracy
• Strong organizational and administrative skills
• Ability to work with minimal supervision and to interact at all organizational levels

Experience: 1-3 years experience in an legal or administrative rol e
Work location: In person

In accordance with the Accessibility for Ontarians with Disabilities Act, 2005 and the Ontario Human Rights Code, HTS Engineering is an equal opportunity employer.We are committed to a workplace of diversity and inclusion. HTSencourages applications from all candidates that represent the full range of communities across Canada.All qualified applicants will be considered for employment without discrimination on the basis of race, colour, age, religion, sexual orientation, gender identity, disability, national or ethnic origin or any other factors prohibited by law.Accommodations are available upon request, for all aspects of the recruiting process and thereafter.