Facilities Coordinator

Facilities Coordinator

Location: Toronto, ON (Hybrid)

About The Company

The company is a leading financial services provider committed to delivering exceptional service and innovative solutions to clients. We pride ourselves on maintaining a professional, efficient, and safe work environment. We are seeking a highly organized and proactive Facilities Coordinator to join the team in Toronto and support the smooth operation of our office facilities.

Job Overview

The Facilities Coordinator will be responsible for ensuring the efficient operation of the office space, managing vendor relationships, coordinating maintenance and repairs, and supporting workplace safety and compliance. The ideal candidate will have at least three years of experience in facilities coordination or office management, preferably within a corporate or financial services environment.

This role offers a hybrid work model, allowing for a mix of in-office and remote work, with the expectation of being on-site as needed to oversee facility operations.

Key Responsibilities

• Oversee day-to-day facility operations, ensuring a clean, safe, and functional work environment.
• Coordinate office maintenance, repairs, and upgrades with vendors and service providers.
• Manage building access, security systems, and emergency preparedness protocols.
• Liaise with property management and landlords on lease-related matters and service requests.
• Monitor and maintain office supplies, furniture, and equipment inventory.
• Assist with office moves, reconfigurations, and space planning.
• Ensure compliance with health and safety regulations and company policies.
• Handle facility-related requests from employees and provide timely resolutions.
• Support sustainability initiatives and cost-saving measures for facility operations.
• Maintain accurate records of contracts, service agreements, and facility expenses.

Qualifications & Experience

• Minimum 3 years of experience in facilities coordination, office management, or a related role.
• Strong organizational skills with the ability to multitask and prioritize effectively.
• Excellent communication and interpersonal skills for vendor and employee interactions.
• Proficiency in Microsoft Office Suite (Outlook, Excel, Word) and facility management software.
• Problem-solving mindset with a proactive approach to facility issues.

Why Join?

• Competitive salary and benefits package.
• Hybrid work flexibility.
• Opportunity to work in a dynamic, professional environment.
• Career growth and development opportunities.
• Collaborative and supportive team culture.