Finance Administrator

Louis W. Bray Construction Limited is a well-established Heavy Civil Construction Contractor that has continually built on its solid reputation throughout Ontario since 1972.

We are seeking a full-time permanent Finance Administrator (Payroll/AP) to work in our finance team. This fast-paced position requires strong attention to detail, excellent customer service skills, multitasking, and a strong commitment to quality of work. This position reports directly to the Controller.

The office is in Vars, Ontario, near the East end of Ottawa. Reliable transportation is required to commute to and from work.

Responsibilities:

Payroll – Bi-weekly

• Ensure all personnel files and employment data are kept strictly confidential.


• Manage the input, calculation and collection of all necessary payroll data, including timecards, vacation and other leave requests.


• Review and verify payroll documentation and payroll-processing output, and analyze transactions for completeness, accuracy and compliance with the company’s policies and procedures.


• Communicate with employees and their managers when pay documentation is incomplete or does not adhere to established payroll practices.


• Review, investigate and resolve payroll discrepancies.


• Ensure payroll is processed correctly in a time-efficient manner.


• Record and Audit monthly benefits deductions from employees.


• Calculate, prepare, and remit payroll tax remittances for employee and employer portions – WSIB, EI, EHT, CPP, and Source withholding taxes.


• Record and remit monthly retirement plan contributions.


• Balance payroll register at year-end for employee T4/T4a slips production.


• Calculate/review taxable benefits at year-end.

Accounts Payable

• Accounts payable invoice entry, vendor statement review, maintaining vendor relationships.


• Prepare and/or assist with vendor payments.


• Preparing journal entries as required.


• Generating various financial reports on job costs, vendors, and expenses.


• Other duties as required within the finance team.

Qualifications

• 2+ years’ Canadian payroll experience in a mid-sized company using automated payroll processing.


• 2+ years’ experience with Accounts Payable, preferably in a job cost and fast-paced environment.


• Minimum intermediate Excel skills: formulas, data formatting, pivot tables, and data filtering.


• Experience with Accounts Payable – preferably in a job cost and fast-paced environment.


• Ability to organize and prioritize/re-prioritize tasks on an ongoing basis.


• Software savvy – the ability to learn new software platforms/systems.


• Must work with numbers quickly and accurately and concentrate for extended periods paying close attention to detail.


• Must be able to follow verbal and written instructions.


• Must be able to analyze and proofread data and work independently on routine tasks.


• Must have strong attention to detail.


• Demonstrated organizational and multi-tasking skills.


• Effective and clear English communication skills.

Assets

• Advanced Excel skills: automation to process and create reports on large volumes of data, short-cuts.


• Experience in construction industry and job costing/project accounting.


• Experience with Vista ERP

Louis W. Bray Construction welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates participating in all aspects of the selection process. Thank you in advance for your interest in this position. Please be advised that only those selected for an interview will be contacted