Finance Coordinator

Who We Are 

O'Dell HVAC Group is a well-established HVAC equipment representative, partnering with engineers, building owners, and contractors throughout Canada. Our success is fueled by our people-first culture, where teamwork, innovation, and professional growth are at the core of everything we do.

Why Work for O'Dell HVAC Group?

At O’Dell HVAC Group, we are committed to a people-first workplace. We offer:

• Competitive Salary & Profit Sharing – We recognize and reward contributions to our success. 

• Comprehensive Benefits, Health Spending Account, & RRSP Plan – We invest in your well-being and future. 

• Professional Development – We support continuous learning and career growth for all roles. 

• Company-Wide Holiday Shutdown – Enjoy paid time off during the holiday season. 

• Summer Fridays! – Wrap up early on summer afternoons! 

Compensation: $65,000 - $75,000 annually

We are seeking a Finance Coordinator to join our Accounting team. Reporting to the Regional Financial Operations Manager, you will support the day-to-day transactional finance operations for a designated region, ensuring Accounts Receivable (AR) and Accounts Payable (AP) activities are processed accurately, efficiently, and in alignment with corporate policies. This role plays a key part in supporting multiple operating entities within a fast-paced, multi-entity environment. While the position supports both AR and AP functions, there is flexibility to focus on one area depending on business needs.

What You'll Be Doing 

• Prepare and process customer invoices across assigned entities, ensuring accuracy, completeness, and timely delivery


• Support collections activities through proactive follow-ups and issue resolution, escalating complex matters as needed


• Record and reconcile customer payments, maintaining accurate Accounts Receivable records and supporting documentation


• Process trade and non-trade Accounts Payable invoices, ensuring proper coding, approvals, and vendor setup compliance


• Assist in preparing payment batches and maintaining organized, audit-ready Accounts Payable records


• Process intercompany transactions and support related documentation and reconciliation requirements


• Maintain accurate, complete, and well-documented financial records in alignment with corporate policies and internal controls


• Support audit, compliance, and reporting requirements by ensuring documentation is accurate, accessible, and up to date


• Collaborate cross-functionally with Sales, Collections, and Accounting teams, and communicate professionally with customers and vendors to resolve discrepancies


• Adhere to standard operating procedures (SOPs) while identifying opportunities to enhance process efficiency, accuracy, and consistency
  

• Other responsibilities as assigned

What You Bring 

• Bachelors degree in Accounting or other related equivalent


• Experience in administrative support, customer service, AR/AP, or office operations is considered an asset


• Strong attention to detail and organizational skills


• Comfortable working with numbers, data, and transactional processes


• Ability to communicate professionally with internal teams, customers, and vendor
  


• Experience with NetSuite or other ERP systems is considered an asset


• Proficiency in Microsoft Excel and general office software preferred


• Reliable, adaptable, and able to manage multiple priorities in a fast-paced environment
  

Accessibility Commitment 

At O’Dell HVAC Group, we’re all about building a workplace where everyone can thrive. We’re committed to fostering an inclusive, accessible environment in line with the Accessibility for Ontarians with Disabilities Act (AODA). 

If you need accommodations during the hiring process or on the job, please contact us. We believe that accessibility isn’t just a requirement; it’s part of creating a great place to work for everyone. For any accommodation requests or questions, reach out to Human Resources.  

This job posting is for an existing vacancy.