Finance Reporting Manager

Job Description

Financial Reporting Manager

Division:
Finance Division

Location:
Membertou, Sydney, Nova Scotia

Language:
English Required, Mi’kmaw would be an asset

Immediate Supervisor:
Financial Controller

New:
April 2021

Reviewed:


April 8, 2026

Client Service Results:

Assists the financial controller with the organization’s accounting function.   Contributes to the development and maintenance of financial reporting, planning and budgeting systems. Assists with the preparation of periodic reporting and required legal filings. Prepare accounting policies and procedures and ensure they are documented and followed by the organization. Evaluate compliance with accounting policies and procedures.  Provides training and coaching to all employees to ensure effective use of funding and proper financial reporting to funders. 

Summary of Duties:

Grant management

• Manage the preparation of financial reports required by funders, including maintaining a calendar of due dates for all financial reports, and coordinate the preparation and submission of reports with the various areas of responsibility within the organization. 


• Assist with the preparation of proposals, including preparation of cash flow statements.


• Fulfill a compliance role by undertaking transaction testing  to ensure they are within MK procedures (e.g. all appropriate approvals are in place, transaction is posted to proper account and transaction is within the terms of the funding agreement)


• Ensure the completion of account reconciliations and analysis on a monthly basis for all balance sheet accounts, including employee benefits, and key revenue and expense accounts.


• Communicate and disseminate relevant information to end users in a timely manner.


• Review bi-weekly payroll reports and payroll journal entries prior to posting to the accounting system.


• Assist program managers with the review of monthly financial reports, preparation of variance analysis, and amendment of work plans by reallocating budgets to other activities as required. 

Budgeting

• Prepare and monitor budgets, in a timely fashion, for review by the Director of Finance and Planning


• Meet with program managers to develop budgets consistent with the organization’s strategic objectives


• Monitor budget expenditures  to ensure all expenditures are on target


• Coaches all MK leaders in the management of their own budgets


• Ensures reporting is timely to enhance budgetary performance

Assist with the yearly financial audit by:

• Ensuring that all required information is prepared in advance of the auditor’s on-site work


• Preparing various reconciliations


• Prepare  draft financial statements for year end


• Be accessible and available to respond to request for information and questions from the organization’s auditors

Capacity building 

• Build financial capacity for directors and managers in budgeting and report analysis


• Train new staff on the accounting system and relevant financial policies


• Build capacity to ensure real time information is accessed for effective decision making 

Performing other related duties as may be assigned including:

• Serving as a back-up cheque signer


• Approve purchase orders as required


• Complete special projects and develop processes for new finance initiatives and reporting


• Provide central agencies with financial information and regulatory reports as required


• Assist agency programs with inquiries on financial statements and funding


• Research and develop templates to automate processes and reports for both Accounting and Payroll


• Develop accounting procedures for special events

Education/Experience:

• BBA with a major in accounting  with a minimum of four years relevant experience on full accounting cycles.


• Demonstrated proficiency working with cloud based accounting system(s) and  advanced level working with Microsoft Excel virtual meeting platforms, Google drive file management, word processing, and virtual meeting platforms.


• An understanding of Accounting Standards for Non-profit Organizations 


• Ability to handle multiple tasks and competing priorities without compromising accuracy and deadlines


• Experience with government financial requirements and experience liaising with government branches


• Experience working with for not-for-profit organizations

Skills:

• Effective organizational skills


• Effective time management skills


• Effective human resource skills


• Ability to execute directions effectively


• Ability to write reports, correspondence, proposals, and procedure manuals


• Ability to effectively present information and respond to questions from various groups such as staff, managers, band officials, and suppliers


• Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited information exists


• Understanding and application of good change management principles

Knowledge:

• Cloud based accounting system(s)

• Generally accepted accounting principles


• First Nation Demography in Nova Scotia

Personal Suitability:

• Reliable


• Cooperative


• Effective team player


• Willingness to travel


• Flexibility to meet work demands/requirements


• Organized