Financial Administrative Assistant

Department:                         Finance

Classification/Level:            Clerical & Administrative (CA-3)

Position Status:                    Full-Time

Employment Status:            Permanent                                                                                      

Position Summary

The position will provide administrative support to the Director of Finance.  The position is assigned to providing a broad range of secretarial and clerical services (i.e. word processing, routine records, and central file management system, organizing events). 

Reporting Relationship

The Administrative Assistant will work under the direction of the Director of Finance.

ESSENTIAL FUNCTIONS

• Prepare internal and external correspondence, presentations, and other documents. that are required.


• To prepare and organize the Finance Manager’s meeting schedules and packages


• Research, create and edit presentations, make travel reservations and complete registrations for seminars, and maintain a network data base.


• Organize, respond, and keep track of requests and inquires


• Highly involved in preparing and scheduling meetings by preparing the agenda and packages for the meetings, record minutes and submit minutes for approval, distribute minutes; Follow up with motions; Review and edit reports for the meetings; Prepare correspondence for the Director of Finance and meeting members; Prepare member’s honorariums


• Assist with the preparation of newsletters, AGM, community meetings/events, financial, narrative, and statistical reports

• Develop file management procedures manual for efficiency and effectiveness for the retrieval of stored documents

• Asist with work assignments for special projects


• Maintains records of staff timesheets


• Assist with preparing Payroll when required


• Provide Administrative support to the Finance team


• All work performed will be in accordance to M’Chigeeng First Nation Policy & Procedures


• Perform any other task related to this position judged necessary

Qualifications

Preferred

OSSD with a minimum of two years related work experience and training

Must have knowledge and/or experience with the language, culture, history and customs of the Anishinabek

Customer Service Training

Must have working knowledge office procedures, file management and policy development

Must have good working knowledge of Microsoft Word, Excel, Power Point and Outlook

Ability to maintain a high degree of confidentiality

Excellent communication skills, written, verbal and public relations

Criminal Reference Check (CRC) Rationale:  M’Chigeeng First Nation is in a position of trust to its band members and is committed to providing a safe and secure work environment.  Applicants must have record clear and/or dated of convictions relating to fraud, drugs, assault, and theft.  The CRC must be current (30 days) and must be an original.

Credit Check:  As a condition of employment, this position may be subject to the successful completion of a satisfactory credit check.