Financial Proxy Administrator

Location: Toronto, Canada (Hybrid)

In this position, you’ll be based in the Toronto (East Beaver Creek) office for a minimum of three days a week, with the flexibility to work from home for some of your working week. Your working hours will be 37.5 hours a week, Monday to Friday with flexible hours typically from 8:30am to 5:00pm. Find out more about our culture of flexible working at computershare.com/flex. 

We give you a world of potential 

Our client service group is responsible for managing and building our Issuer Service client relationships through the provision of innovative products and services.

The Financial Proxy Administrator reports to the Team Leader, NA Proxy Tabulation.  This role will work collaboratively with the Issuer Services Registry/Front Office teams and other business units in order to meet the client’s Meeting and/or Mailing requirements.  They will assume responsibility for assigned files and handle their execution in accordance with processes, time frames, regulatory requirement and guidelines. 

A role you will love

As the Financial Proxy Administrator, you will bring your passion for client service, product innovation, product growth and program execution to this critical role. Your experience and drive will play a major role in the ongoing development of this market and Computershare’s solution delivery.

This role is responsible for the tabulation process which encompasses the processing and tracking of an issuer’s Annual Meeting or Special Meeting omnibus, ensuring the meeting is in balance, processing the street vote, ensuring all registered proxy cards are properly voted electronically, via scanning or manually and interfacing with Registry/Front office team / Solicitors to resolve issues.

Other key duties and responsibilities are as follows:

• Tabulates incoming proxy vote including the registered vote (by mail, phone and internet), the street vote, and the plan vote (if applicable). Responsible for the more complex issues.
• Tracks timely receipt of Broadridge, CDS and DTC files. 
• Timely processing of incoming Street votes (Broadridge, Mediant, etc).
• Reports vote counts to internal administrators/Relationship Management Teams and external plan trustees.
• Enters system parameters to create various proxy related reports.
• Ensures all registered proxy cards are properly voted.
• Ensuring the meeting is in balance.
• Other duties or tasks as assigned by management.

What will you bring to the role

High school diploma or general education degree (GED); or two-three years related experience and/or training; or equivalent combination of education and experience.

Strong communication skills

Experienced in dealing with conflicting priorities and managing expectations

Experienced in adapting style to influence a range of stakeholders 

Excellent accuracy and attention to detail 

PC skills – proficient in all aspects of MS Office  

Strong numeracy skills

Strong team player

Knowledge of Proxy voting 

Ability to contribute to a dynamic team-based environment

Ability to work autonomously, navigating through complexity and ambiguity

Ability to interpret internal and external business challenges and recommend best practices 

Detailed understanding of Client Annual and Special meeting tabulation requirements

Understanding of online event hosting solutions would be an advantage

Ability to identify and quantify risks, controls, value add and other key process components

Rewards designed for you

Flexible work to help you find the best balance between work and lifestyle.

Health and wellbeing rewards that can be tailored to support you and your family.

Invest in our business by setting aside salary to purchase shares in our company, and you’ll receive a company contribution as well.

Extra rewards ranging from recognition awards and team get togethers to helping you invest in your future. Visit computershare.com/CanadaBenefits for details.

And more. Ours is a welcoming and close-knit community, withexperienced colleagues ready to help you grow. Our careers hub will help you find out more about our rewards and life at Computershare, visit computershare.com/careershub.

Compensation. The typical base pay range for this role is $44,000 - $50,000. This salary is specific to Toronto and may not be applicable in other locations. 

Computershare will use data analytics and artificial intelligence systems to help recruiters analyse and assess candidate and application information. These systems make our application and review process more efficient and assist our team in identifying candidates based on professional qualifications, skills and experience commensurate with the role applied for. All outputs from the systems are evaluated by our recruiters and are not the sole source of whether to consider a candidate for employment.