Fleet Administrator - Toronto Schools

Voyago is hiring a Full-Time Fleet Administrator in the Etobicoke Area!

Your Role

You will be reporting to the Fleet Manager - the Fleet Administrator is responsible for ensuring the accurate and efficient completion of all administrative tasks surrounding fleet maintenance, coordinating warranty processes and operational support.

Primary Responsibilities

Fleet Support

• You will advise and assist regarding CMMS (SME)
• You will identify and implement process efficiencies
• You will resolve various internal and external issues to the company’s advantage
• You will maintain Policies & Procedures manuals
• You will maintain Fleet Services process manuals
• You will complete other duties as assigned by Fleet Manager

Administrative

• You will advise, assist and back up Fleet Clerk as required
• You will create and maintain asset, inventory, personnel and vendor files in CMMS; Create physical files as required
• You will process asset commissioning and change forms
• You will monitor campaign and recall (Work Pending) progression

Reporting

• You will maintain KPI, Cost Recovery, Unit Master, OOS, Inventory Valuation, Pending Unit, Mechanic Productivity, SRT and Fuel reports as required
• You will complete regular regional inventory reviews for relevance, stock level and usage (Turns)
• You will oversee month end closing procedure
• You will create unique reports as requested

Facility

• You will advise, assist and back up Fleet Manager as required
• You will monitor facility contractors when on site

Warranty

• You will process warranty claims for all fleet divisions
• You will assist Fleet Managers from all divisions with warranty related issues
• You will collect data from technicians, communicate with vendors, track parts and assess warranty coverage limits

Procurement

• You will advise, assist and back up Supply and Services Coordinator as required
• You will negotiate and maintain supply chain contracts to the company’s advantage
• You will market test supply chain contracts
• You will maintain positive, mutually beneficial relationships with vendors

Salary

• $43,000/annually

Your Profile

• You have completed secondary school or equivalent
• Your post-secondary or vocational specific training is an asset
• You have a minimum of 2 years experience in a similar role
• You are computer literate in MS Office
• You possess a Clean Criminal record
• You have a minimum full G Ontario Drivers License with a clean drivers abstract

The Perks

• We offer assistance in professional development

• We offer comprehensive benefits packages with an Employee and Family Assistance Program, a great company perks program and an Employee Referral Bonus for all staff
• We offer a safety boot allowance and uniform(s).
• We are an Award Winning company
• As a subsidiary of Transdev, we provide opportunities for a rewarding career with a growing, global transportation provider
• We focus on innovation and sustainable environmental initiatives
• We support the development, work-life balance and well-being of our employees
• We build a supportive corporate culture that encourages diversity and enables our people to flourish.
• We enable our employees to have a positive social impact by deploying sustainable mobility solutions.
• We offer our employees opportunities to build their own experience within a local, global Group.

Voyago is committed to provide accommodation for individuals with disabilities throughout the recruitment process. Accommodations are available upon request of the internal or external applicant. If you require an accommodation due to a disability for an interview, please notify Human Resources directly to make appropriate arrangements when contacted for an interview.

Voyago Transdev’s Applicant Tracking System uses AI-assisted tools during the initial application and early screening stage.

We thank all applicants however only those under consideration will be contacted.