Fund Development Coordinator

Key Responsibilities

Sponsorship Contract Management & Fulfillment

• Manage all incoming and renewed sponsorship agreements.


• Track fulfillment of sponsorship benefits, including logo placement, event activations, recognition opportunities, and reporting deliverables.


• Collaborate with marketing, events, and program teams to ensure sponsor obligations are met and documented.


• Maintain clear communication with sponsors regarding timelines, deliverables, and reporting.


• Manage the sponsorship invoicing process for accurate and timely sponsorship payments.

Fund Development Operations and Program Support

• Coordinate and support all operational aspects of WinSport’s fund development initiatives, including sponsor prospect research, annual giving, events, sponsorships, and campaigns.


• Assist in preparing fundraising materials, proposals, grants, sponsorship decks, and impact reports.


• Collaborate with marketing to align fundraising campaigns with brand and storytelling strategies.


• Lead the administration and delivery of WinSport’s voucher program.

Donor Stewardship and Engagement

• Support donor recognition, acknowledgements, and stewardship plans to ensure timely, personalized, and meaningful donor engagement.


• Coordinate donor communications including tax receipts, thank-you letters, impact updates, and stewardship touchpoints.


• Support cultivation strategies for prospective donors, including research and outreach preparation.


• Support donor events, site visits, and engagement experiences.

CRM Management (Fund Development CRM)

• Serve as the primary administrator for the organization’s fund development CRM system.


• Input, update, and maintain donor, sponsor, and prospect records, ensuring accuracy and consistency.


• Create and maintain processes for efficient data entry, segmentation, and reporting.


• Generate and distribute donor and sponsor reports for internal stakeholders and external partners.

Events Coordination

• Support planning and execution of fundraising and stewardship events, including logistics, guest management, sponsorship fulfillment, and follow-up.


• Coordinate cross-functional teams (marketing, sales and events, finance etc.) to ensure event success.


• Assist with post-event evaluation, reporting, and donor follow-up.

Data Management & Reporting

• Maintain accurate, up-to-date records of donations, sponsorship payments, pledges, and contact information.


• Develop and maintain dashboards, performance reports, and tracking tools to support fundraising and sponsorship strategies.


• Conduct data analysis to identify trends, opportunities, and areas for improvement in donor and sponsor engagement.


• Ensure compliance with privacy laws, CRA charitable receipting requirements, and internal data security policies.

Continuous Improvement and Innovation

• Identify opportunities to enhance fundraising systems, donor experience, and operational efficiency.


• Support implementation of new tools, technologies, and best practices.


• Contribute ideas to improve donor engagement, retention, and acquisition strategies.

Qualifications and Experience

• Diploma or degree in business administration, marketing, communications, or a related field.


• Minimum of 2 years of experience in fundraising, sponsorship, or donor relations.


• Experience working in non-profit supporting campaigns, donor relations, or events.

Skills and Competencies

• Experience managing a CRM database (e.g., Raiser’s Edge, Salesforce, DonorPerfect, HubSpot, SponsorCX, Blackbaud product suite).


• Exceptional written and verbal communication, organizational and interpersonal skills.


• Strong research as well as grant and proposal writing skills.


• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.


• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and experience with data analysis and reporting tools.


• Knowledge of fundraising best practices, sponsorship management, and donor stewardship principles.


• Self-starter who can work independently and take initiative.


• High attention to detail with a strong focus on accuracy, follow through, and risk mitigation.

WinSport Team Member Behaviour Expectations

• Collaboration




• Takes responsibility for their part of shared work.


• Communicates clearly with teammates and partners to support team and guest outcomes.


• Steps in to support others when needed.




• Safety




• Follows safe work practices consistently.


• Notices hazards and speaks up early.


• Adjusts behaviour when conditions change.




• Integrity




• Does what they say they will do, follows shared standards, and owns their responsibilities.


• Is honest about mistakes and works to fix them.


• Asks for help when needed to meet commitments.




• Sustainability




• Focuses on priority work and avoids unnecessary rework.


• Uses time, equipment, and resources responsibly.


• Adjusts approach when plans or conditions change.




• Inspiration




• Brings positive energy, enthusiasm, and joy to every guest interaction.


• Helps guests feel welcomed, valued, and appreciated.


• Listens to guest feedback and responds with care and action.




• Belonging




• Treats guests and teammates with respect and care.


• Practices active listening in daily interactions.


• Includes others and avoids behaviours that exclude or dismiss.