Hired Equipment Payroll Coordinator

B&B Contracting Group is currently seeking a dedicated Hired Equipment Payroll Coordinator to join our growing company.

The Hired Equipment Payroll Coordinator at B&B is responsible for the accurate and timely processing of payroll for hired and subcontracted equipment costs. This role ensures operator hours, machine hours, and equipment rental costs are properly tracked, coded, reconciled, and reported in accordance with company procedures.

Key Responsibilities:

• Ensure hired equipment hours are accurately coded to the correct project numbers and cost codes.


• Support accurate job costing and cost tracking for internal reporting and project controls.


• Reconcile equipment rental invoices and subcontractor billings against field time records and dispatch information.

• Support WorkSafeBC reporting, payroll audits, and compliance documentation.


• Post, reconcile, and process subcontractor payments within the accounts payable system.


• Prepare and process cheque and EFT payments.


• Complete monthly subcontractor and vendor statement reconciliations.


• Prepare and support union remittances in accordance with collective agreements.


• Ensure WCB compliance.


• Maintain vendor master files, contracts, and supporting documentation.


• Perform intercompany account reconciliations and invoicing.


• Provide support to the accounting team as required.

Qualifications:

• 3-5 years experience in accounting, bookkeeping, AP, or payroll.


• Experience with WorkSafeBC and construction payroll audits is an asset.


• Proficient with Microsoft Office programs with advanced Excel skills.


• Experience with construction payroll or ERP systems is an asset.


• Familiarity with project-based accounting and cost code structures.


• Exceptional attention to detail and numerical accuracy.


• Strong organizational and time-management skills in deadline-driven environments.


• Ability to work independently while collaborating with field, payroll, and finance teams.


• Excellent interpersonal, verbal, and written communication skills.


• Problem-solving mindset with the ability to identify discrepancies and implement corrective actions.


• Knowledge of GST and PST applicability in construction and subcontractor billing.

COMPENSATION

Job Type: Full-time

Pay: $65,000 -$75,000 per year

Salary will be adjusted based on skill set and experience

Benefits:

• Company events


• Dental care


• Extended health care


• RRSP match


• Vision care

ABOUT THE COMPANY

B&B Contracting Group is a distinguished company with over 75 years of experience in civil construction. Based in Campbell Heights, South Surrey, we have made a significant impact across the Lower Mainland and throughout British Columbia.

As an industry leader in underground utilities, roads, gravels, excavation, and infrastructure projects, we take immense pride in our completed projects and reputation. Our dedication to safety, exceptional customer service, and community involvement has led to lasting relationships with clients and partners.

B&B is committed to proactively engaging with Indigenous communities, fostering meaningful, long-term relationships for mutual benefit, and is enrolled in the Partnership Accreditation in Indigenous Relations (PAIR) program, a certification that demonstrates an organization's long-term and progressive commitment to Indigenous relations. B&B respects and acknowledges the traditional territories across British Columbia and Canada.

With B&B Contracting Group, you can expect career growth, a highly competitive wage, excellent benefits, and a job you will look forward to working at each day. Join our passionate team of professionals who strive for excellence and make a positive impact on the communities we serve. At B&B, integrity, inclusivity, and collaboration are valued. Come work for an organization with a strong reputation and decades of experience in the industry. APPLY TODAY!

While we thank all applicants for their interest, only short-listed candidates will be contacted.