House Manager

We are seeking a highly organized and proactive House Manager to join our clients team!

The House Manager is responsible for the overall management, organization, and smooth day-to-day operations of multiple private residences. This leadership role ensures all homes run efficiently, are well-maintained, and provide a high standard of service and comfort to the Principal and their guests. The position requires flexibility, travel, and a proactive approach to household leadership.

This Role includes:

Household Operations

• Oversee daily functioning of multiple residences, ensuring cleanliness, organization, and readiness.
• Develop and enforce household systems, schedules, and procedures across properties.
• Manage property maintenance, including preventive care and repairs.
• Coordinate household security systems and protocols.
  
  

Staff & Vendor Management

• Hire, train, schedule, and supervise a full-time chef and housekeeper, along with other staff as needed.
• Conduct regular staff meetings, performance evaluations, and professional development.
• Manage external vendors and service providers, ensuring quality and timely work.
• Build and maintain relationships with suppliers and negotiate contracts.
  
  

Financial & Administrative

• Manage household budgets, track expenses, and process invoices.
• Maintain inventories (supplies, pantry, linens, wine, etc.).
• Ensure compliance with insurance, safety, and legal requirements.
• Provide regular reporting and updates to the Principal.
  
  

Event & Guest Coordination

• Plan and oversee private events, dinners, and gatherings.
• Coordinate guest arrivals, departures, and accommodations.
• Ensure discretion, hospitality, and a welcoming environment across all properties.
  
  

Personal Support to Principal

• Support the Principal with travel logistics, scheduling, and reservations.
• Handle errands, special requests, and personal projects.
• Maintain strict confidentiality and a high level of trust at all times.

Qualifications:

• Proven experience in household management, luxury hospitality, or estate operations (5+ years preferred).
• Strong leadership and people management skills.
• Excellent organizational, multitasking, and problem-solving abilities.
• Financial literacy and budget management skills.
• High standards of discretion, integrity, and professionalism.
• Strong communication skills (verbal and written).
• Flexibility to work evenings, weekends, and holidays depending on entertaining and travel.
• Service-oriented mindset with exceptional attention to detail.
• Calm under pressure, proactive, and adaptable.
• Tech-savvy with household management software, smart-home systems, and scheduling tools.
• Knowledge of fine dining, wine, travel, and event standards is an asset.

If you are a proactive, POSITIVE and highly organized professional who excels in household management and personal support, we encourage you to apply.

Location: Whitby Ontario Canada (home base)

Travel: Must be willing to travel for extended stays, up to one month at a time, to other residences