HR & Benefit Administrator

Role Summary

We are seeking a HR & Benefits Administrator to join a dynamic and fast-growing global organization undergoing significant transformation across systems and operational processes.

This role is responsible for end-to-end HR and Benefits administration within the Shared Services model, ensuring accurate, compliant, and efficient processing across HRIS, payroll, and benefits platforms.

This role acts as a key operational and systems liaison across HR, Payroll, Benefit functions with external stakeholders, and business units, supporting day-to-day transactions using Oracle HCM.

Salary range - 55,000 - 65,000

Key Responsibilities

1. HR Administration

• Maintain and update employee data (hires, terminations, status changes) in HRIS and Payroll Platform (Oracle/ADP), manage integration process between systems
• Perform data validation, audit, and ensure upstream/downstream accuracy for payroll
• Manage HR documentation, records, and reporting
• Act as liaison between Shared Services, HR, and business units for HR inquiries and issues resolution
• Support new hire onboarding (HRIS setup) and offboarding (Ticket initiation)

2. Benefits Administration

• Administer end-to-end benefits programs (enrolments, changes, terminations) and maintain accurate HRIS, Benefits & Pension’s records in various platforms.

• Coordinate payroll deductions, employer contributions, billing, and vendor invoice reconciliation 

• Perform data entry, audits, and validations across benefits, pension, and savings plans to ensure data integrity 

• Maintain documentation, SOPs, KPI and issue logs in compliance with internal controls and audit requirements 

• Support reporting, financial reconciliations, and pension/benefits disclosures 

• Provide onboarding support and respond to employee and manager benefit inquiries

3. Service Delivery & Other Support

• Manage shared inboxes / intake platform and respond to inquiries
• Delivers transactions in line with service level agreements and operational KPI’s
• Support regulatory filings and support internal/external audits
• Provide backup support across SSC administrative functions as needed
• Participate in process improvement iniativies 
• Document SOPs, workflows, and process changes

Qualifications & Experience

• Post-secondary education in HR, Business, or related field
• 3–5+ years experience in HR administration and/or benefits administration (SSC preferred)
• Hands-on experience with HRIS/payroll systems (Oracle, ADP preferred)
• Experience in multi-entity or multi-country environments is an asset
• Demonstrated experience supporting system implementations and process improvements

Skills & Competencies

• Strong attention to detail and data accuracy
• Solid understanding of HR, payroll, and benefits processes
• Strong systems capability (HRIS, Excel, data validation)
• Systems and Technology Savvy
• Excellent organization, prioritization, and time management
• Customer-service orientation with strong communication skills
• Ability to work independently and collaboratively in a fast-paced SSC environment

• Self-starter with a structured mindset, able to manage multiple priorities to completion under tight timelines with minimal supervision

• Exhibits a continuous improvement mindset with strong curiosity, ownership, and accountability

• Must demonstrate strict adherence to confidentiality of sensitive personal information

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