HR and Payroll Administrator

Description

We are looking for a skilled HR and Payroll Administrator with experience in both human resources and payroll functions. The ideal candidate will be fluent in both English and French, with strong organizational skills and attention to detail. This role will play a crucial part in supporting our HR and payroll operations for Azelis employees across Canada.

Responsibilities:

1. Payroll Processing: Manage end-to-end payroll processing for all Azelis Canada employees, ensuring accurate and timely payments. This includes calculating wages, overtime, bonuses, and deductions, as well as processing payroll adjustments and reconciliations.

2. Compliance: Stay up-to-date on federal and provincial payroll regulations, including the Employment Standards Act (ESA) in Ontario and the Commission des normes, de l'équité, de la santé et de la sécurité du travail (CNESST) in Quebec. Ensure payroll practices comply with all legal requirements and company policies. Complete reporting requirements and respond to inquiries for the various provincial and federal payroll, health, insurance etc agencies, with support from the Director of Finance.

3. HRIS Management: Utilize ADP and Workday to maintain employee records, process payroll transactions, and generate reports. Ensure data integrity and confidentiality of employee information.

4. Benefits Administration: Administer employee benefits programs, including health insurance, retirement plans, and other benefits. Coordinate open enrollment periods, process benefit changes, and assist employees with inquiries related to their benefits.

5. Recruitment Support: Assist with the recruitment process by posting job openings, screening resumes, scheduling interviews, and conducting reference checks. Collaborate with hiring managers to facilitate the onboarding process for new employees.

6. Employee Relations: Serve as a point of contact for employee inquiries related to payroll, benefits, and HR policies and procedures. Address employee concerns and escalate issues to Azelis Americas Corporate HR team as needed. Support employee engagement initiatives to foster a positive work environment.

7. Training and Development: In collaboration with Azelis Americas Corporate HR, coordinate training sessions and development programs for employees, including orientation sessions for new hires. Track employee training and certifications to ensure compliance with job requirements and industry standards.

8. Reporting and Analysis: Generate payroll reports, HR metrics, and other data to support management decision-making and compliance efforts. Analyze trends and identify areas for process improvement in payroll and HR operations.

9. Collaboration: Work collaboratively with Azelis Americas Corporate HR team members, department managers, and external vendors to support organizational goals and initiatives. Participate in cross-functional projects and contribute to the achievement of company objectives.

Qualifications:

1. Bachelor's degree or diploma in Human Resources, Business Administration, or a related field.

2. Minimum of 3-5 years of experience in HR and payroll administration, with demonstrated proficiency in both areas.

3. Bilingual proficiency in English and French is required.

4. Strong knowledge of federal and provincial payroll regulations in Ontario and Quebec.

5. Experience using HRIS platforms and payroll processing software.

6. Excellent organizational skills and attention to detail.

7. Strong communication and interpersonal skills, with the ability to interact effectively with employees at all levels of the organization.

8. Ability to handle sensitive information with confidentiality and discretion.

9. HR certification (e.g., CHRP, PCP) is an asset but not required.