HRIS & Reporting Administrator

Position Summary

BCIT’s Human Resources department is seeking a regular, full-time (1.0 FTE) HRIS & Reporting Administrator . This position acts as HRIS administrator, ensuring data integrity while also maintaining system security and access. Participates in HRIS troubleshooting and a wide range of system projects. Creates and analyzes complex data extracts, statistics, metrics, costing and other reports that leverage system functionality to address business needs. Provides system administrator expertise to establish HRIS requirements and address issues with stakeholders. Provides training and technical guidance to HR staff and other HRIS users across the Institute. Supports Senior Advisor in the optimization of HRIS operations and services, providing input to planning and development of streamlined processes.

Note: This position is open until filled. Resumes will be reviewed starting June 5, 2024. Duties & Responsibilities KEY ACCOUNTABILITIES:

Supports Senior Advisor by providing input to the planning and optimization of HRIS operations and services, including development of streamlined processes.

Performs HRIS administration and maintenance to ensure system and data integrity. Carries out quality assurance processes and reviews system audit reports, taking corrective action to address anomalies.

Administers and maintains system security, ensuring privacy and protection of employee information. Includes set-up and granting of user access, maintaining security controls and diligent access standards, and ensuring compliance with security and access protocols.

Participates in HRIS troubleshooting, configurations, enhancements, upgrades, testing, implementations and related projects in collaboration with Senior Advisor and ITS. Configures, maintains and ensures accuracy of rule and validation tables used to drive major system components.

Creates and analyzes complex data extracts, statistics, metrics, costing and other reports to address business needs. Creates implements and maintains data dictionaries and data quality assurance standards to support information sharing. Works with ITS to develop, implement and maintain data interfaces and integrations between HR systems. Collaborates with stakeholders to develops data standards and protocals to ensure data quality and requirements are addressed.

Maintains customer standards and practices, providing a high level of customer response. Provides system administrator expertise to establish requirements and address issues with stakeholders; keeps Senior HRIS Advisor apprised of the more complex, unresolved situations.

Provides training and technical guidance on system capabilities and all related policies, practices, procedures and standards to HR staff and other HRIS users across the Institute. Also participates in development of procedural documentation for system users.

Collaborates with HR Coordinator team, providing technical guidance on all aspects of HR administration and data integrity within the HRIS environment with emphasis on system changes, testing, and maintaining data integrity.

Liaises with members of the Total Compensation team, and also engages with all other HR functions in the collaborative and integrated delivery of HR programs and services. Also participates on task teams, committees and initiatives, providing HRIS administrator expertise.

Qualifications QUALIFICATIONS & REQUIREMENTS:

Completion of a post-secondary program in business systems or related discipline.

Minimum 3 years’ HRIS experience involving system administration.

An equivalent combination of education and experience may be considered.

Solid knowledge of the concepts, practices, standards and capabilities of HRIS.

Solid communication, interpersonal, and customer service skills, with ability to provide clear explanations of policy and procedure.

Ability to develop and maintain effective working relationships, provide technical guidance, and exercise tact and diplomacy in dealing with confidential information.

Advanced analytical skills with ability to assess system-based customer requirements, analyze data, create reports that fully leverage HRIS capabilities, and identify the root cause of system problems.

Solid organization skills with ability to participate in projects for HRIS upgrades, enhancements and implementations. Formal Project Management experience preferred.

Advanced proficiency with standard HRIS office systems and HRIS applications. Experience with report writing, data visualizaytion and business intelligence tools, including SQL.

Additional Information Benefits – Why you’d love working with us

Competitive pay

Minimum of twenty-five days of vacation

Competitive employer-paid extended health and dental plan – take a look at our benefit plans !

Defined benefit  pension plan with employer contributions

Flexible hybrid work arrangements available

Professional Development funds and resources

Access to most BCIT Flexible Learning  courses free of charge

Wellness and Employee Assistance programs

Complimentary membership with free access to the Fitness Centre, Gymnasium, and more

BCIT values diverse experiences, ideas, cultures and perspectives and is committed to fostering a diverse and inclusive workplace. As an equal opportunity employer, we encourage applications from members of all groups experiencing barriers to equity. If you require accessibility accommodations during any part of the application or hiring process, please contact [email protected] so we can best support you. Please note that all applications must be submitted via the careers page portal, email applications will not be accepted .
The British Columbia Institute of Technology acknowledges that our campuses are located on the unceded traditional territories of the Coast Salish Nations of xwməθkwəy̓əm (Musqueam), Sḵwx̱wú7mesh (Squamish), and səl̓ilwətaɁɬ (Tsleil-Waututh).