Human Resources Assistant

Women's College Hospital (WCH) is an academic, ambulatory care hospital in Ontario with a focus on health for women, health equity and health system solutions. If you're ready to be part of a team that is revolutionizing the future of healthcare, then you will want to join an institution where the possibilities for innovation, new discovery and system thinking are limitless. Women's College Hospital is committed to equity, quality and patient safety as key professional values and essential components of daily practice.

Building on the momentum of our Healthcare Revolutionized 2018-22 Strategy,our[r]Evolution Build Back Better Strategic Frameworkoutlines our path forward into 2024. The stage has been set for Women’s to accelerate our priorities and capture the momentum to catapult our system forward to revolutionize healthcare for everyone.

For External Applicants Only:As a condition of employment, you are required to submit proof of full COVID-19 vaccination to the Hospital’s Occupational Health, Safety & Wellness department. Applicants must be legally eligible to work in Canada and reside in Ontario.

Are you passionate about Human Resources (HR) and ready to make an impact? Look no further! Women’s College Hospital is seeking a dynamic Human Resources Assistant (HRA) to join our team. The HRA is an integral part of our team exercising sound judgement and independence while managing day-to-day human resources and talent acquisition activities.

What You’ll Do:

• Provide front line HR support for current and potential employees in person, over email and phone, responding to general inquiries and making decisions related to escalation and delegation of complex inquiries.
• Assist in the talent acquisition process including posting roles, screening, setting up interviews, submitting and tracking Reference and Criminal Records Checks etc.
• Prepare offers, transfers and contract extension letters.
• Support the collection of new hire documentation and the creation of new hire folders.
• Complete data entry on respective systems i.e., New Hires into Dayforce, HOOPP, eLearning.
• Assist with the pulling and dissemination of various reports and data i.e., performance reviews, credentialing lists etc.
• Attend HR Team meetings and huddles, preparing and distributing agendas and meeting minutes.
• Maintain departmental communications and documentation including Intranet, New Employee Portal, and internal client listings.
• Provide administrative support to the Director, Human Resources and Volunteer Services and manages electronic calendar accordingly.
• Support and complete HR projects as assigned.

The responsibilities described above are representative and are not to be construed as all-inclusive.

What You’ll need:

• Undergraduate Degree in a recognized Human Resources program.
• Two (2) years of experience in a Human Resources department with previous health care or broader public sector experience in HR preferred.
• Certified Human Resources Professional designation (CHRP) an asset.
• Knowledge of recruitment practices in a unionized environment.
• Excellent customer service skills and ability to work effectively with internal and external customers and deal with constant interruptions.
• Demonstrated expertise in the use of MS Office technologies including Word, Excel, Outlook, Teams and SharePoint.
• Strong ability to build and maintain positive and collaborative working relationships and be an effective team player.
• Experience with content management systems (ModX, Clarity, SharePoint), preferred.
• An understanding of collective agreements and relevant legislation (ESA, Human Rights Code, Ontario Labour Relations Act, Occupational Health and Safety Act, etc.).
• Proven ability to prioritize duties/projects, multi-task, and work independently in a fast-paced environment with constant demands.
• This position plays a critical role in acting as an advocate for safety and will demonstrate principles, practices and processes that will optimize a safe environment for all.

Why Choose Us?

• Be part of a dedicated team committed to excellence.
• Shape the future of healthcare in a supportive environment.
• Embrace the Best of Both Worlds and join our Hybrid Work Environment.
• Enjoy competitive benefits and an excellent pension plan (HOOPP).

Women's College Hospital is a fully affiliated teaching hospital of the University of Toronto and is committed to fairness and equity in employment and our recruitment and selection practices. We encourage applications from Indigenous peoples, people with disabilities, members of sexual minority groups, members of racialized groups, women and any others who may contribute to the further diversification of our Hospital community. Accommodation will be provided in all parts of the hiring process as required under our Access for People with Disabilities policy. Applicants need to make their requirements known in advance.