Human Resources Coordinator

Classification: Clerk 15 
Reports to: Assistant Director, Talent Acquisition
Salary Range: $62,609.62 to $70,814.71 per annum
Union/Excluded: Excluded, Schedule A
Security Screening: Required 
Job Type: Temporary full time – 6-month term 
Apply Before 2026/09/10, 11:59 PM
Additional Info: An eligibility list to fill future vacancies may be established. Testing may be required. This temporary opportunity may be extended or made regular.
 

We are seeking a Human Resources (HR) Coordinator to join our team in VICTORIA, British Columbia, Canada. 

As a member of the Talent Acquisition team, the HR Coordinator plays a key role in delivering positive candidate and employee experiences throughout the employment lifecycle. You will be engaged in meaningful work, responsible for coordinating and administering processes and activities in the areas of recruitment, employee onboarding and offboarding, and time and pay, while ensuring accurate employee data and the maintenance of HR systems/platforms. As a trusted resource, the HR Coordinator provides timely support and information to employees, candidates, and clients, ensuring compliance with organizational policies, procedures, and applicable legislation.

This role requires a highly organized and detail-oriented individual with exceptional client service skills. You are a proactive, collaborative team player who embraces change and is committed to continuous improvement. You are adept at navigating systems and take the initiative to learn and create efficiencies.      

If you are looking to grow your career in human resources and want to be part of a dedicated, collaborative team, we invite you to apply! 

Hybrid Work Model

This position is located in our Victoria, BC office. You will have the flexibility to work part of the time on-campus and part of the time off-campus. The requirement for on-campus presence is a minimum of 40% of your schedule in a month. 

Additional requirements are determined by the role functions and operational needs of each business area.  

• Coordinate recruitment activities, including posting jobs, scheduling assessments and interviews, preparing candidate materials, and managing candidate records and communications in Oracle Fusion. 
• Maintain recruitment and employee records, job descriptions, templates, and documentation across HR systems, including Oracle Fusion, SharePoint, and MS Teams, while supporting audits and reporting requirements. 
• Administer employee lifecycle processes, including employee onboarding and offboarding, employee data updates and employment related changes. 
• Perform salary calculations to determine pay entitlements in accordance with the collective agreement, terms and conditions for excluded employees and HR policies. 
• Triage and respond to inquiries and service requests providing accurate information and guidance in accordance with policies, processes, procedures, collective agreement and terms and conditions for excluded employees.
• Support HR systems and continuous improvement activities by maintaining procedures, conducting audits, updating knowledge resources, and troubleshooting Oracle Fusion issues.
• Provide administrative support to the People and Culture division and assist with talent acquisition purchasing, expense tracking and Mastercard reconciliation.

Must have

• High school diploma or equivalent.
• Minimum of two years (preference for three years) of recent experience providing human resources administrative support in a complex, corporate environment that includes: 
  • Experience supporting end-end recruitment 
  • Experience interpreting and applying HR policies and legislation
  • Hands-on experience with HR systems (e.g., applicant tracking system (ATS), talent management, HRIS, etc.) 
  • Demonstrated experience using Microsoft 365 (Word, Outlook, Excel, Power Point, Teams, SharePoint) 
• An equivalent combination of education, training and relevant experience may be considered. 
   

Nice to have

• Human resources education is preferred.
• Experience providing HR/Administrative support in a unionized environment is preferred.
• Experience using Oracle Fusion is preferred.
   

Knowledge, Skills and Abilities

• Working knowledge of human resources polices, principles, practices and procedures.
• Knowledge of applicable HR legislation such as employment standards, employment law, human rights legislation, the Public Service Act, collective agreement, and terms and conditions for excluded employees.
• Strong interpersonal and customer service skills, demonstrating professionalism and diplomacy. 
• Excellent verbal and written communication skills. 
• Exceptional organizational and time management skills with the ability to independently prioritize and meet multiple deadlines.
• Strong problem solving skills. 
• Ability to manage high volumes of work in a fast paced environment and work under time constraints. 
• Demonstrates flexibility and the ability to adjust and adapt to change. 
• Demonstrates a high degree of initiative and ability to work independently. 
• Ability to work in a team environment and foster effective working relationships with peers, employees and clients. 
• Demonstrates sound judgment and the ability to deal with highly sensitive and private information maintaining confidentiality and discretion at all times.
• Proficient with Microsoft 365 (Teams, Outlook, Word, Excel, PowerPoint) and Adobe products. 
• Ability to navigate and learn HR and other systems, software and tools (Oracle Fusion, testing platforms, ServiceNow).

Application requirements 

Cover letter: Please do not submit a cover letter; it will not be reviewed.

Resume: A resume is required as part of your application. Ensure your resume includes your education, the start and end dates (month and year) of your employment, and any relevant information that relate to the job requirements.

Questionnaire: As part of the application process, you will be prompted to complete an online questionnaire to demonstrate how you meet the job requirements. Responses will be used to shortlist applicants against the job requirements. Please allow approximately 10 minutes to complete this questionnaire.

Current employees must have their supervisor’s approval in writing before applying on an under seven-month temporary assignment. Please attach the approval notification when applying. 

Applications will be accepted until 11:59 pm PST on the closing date. Late applications will not be considered.

Diversity & Inclusion 

BC Pension Corporation is an equal opportunity employer committed to establishing an inclusive, equitable, and accessible environment for all. All qualified applicants will receive consideration for employment without regard to race, national origin, age, religion, disability, sexual orientation, gender identity or expression, marital status or any other basis protected by applicable law. 

We are committed to ensuring that reasonable accommodations are made available to persons with disabilities during the recruitment, assessment and selection processes and will provide reasonable accommodations upon request. If you require assistance or accommodation due to a disability, please email us at [email protected].  

Thank you for your interest in working with us. We will let you know about your status in this competition as soon as possible. If you have questions about this opportunity, please email us at [email protected].