Insurance & Legal Assistant (12-month Contract)

As O2E Brands continues to grow into a more complex, multi-product and partnership-driven business, the need for strong operational support across Legal and Finance is critical.

The Legal Assistant will play a key role in supporting both functions — ensuring that legal processes move efficiently, financial and insurance-related workflows are well-managed, and the business can operate with speed and clarity.

This role is approximately 50% Legal support and 50% Finance support.

🏢 HYBRID WORK ENVIRONMENT

Our motto "It's All About People" drives us to create a hybrid work model that promotes collaboration, celebration, and connection, while giving you the flexibility to work where it makes sense for you.

• Vancouver-based and Toronto-based team members work in-office every other week (Tues–Thurs). Core attendance is required from 9 AM – 3 PM on these days to support business priorities.

💼 A DAY IN THE LIFE
This role sits at the intersection of Legal and Finance, providing critical coordination and operational support across both functions. You’ll manage legal requests, maintain documentation and tracking systems, and support key processes across trademarks, franchising, litigation, and privacy. You’ll also play a central role in insurance administration—coordinating with brokers, managing policies and certificates, and supporting renewals. Day to day, you’ll collaborate with internal teams and external partners, keep workflows moving, and identify opportunities to improve systems and processes. You’ll also provide occasional executive support and act as a key connector across teams.

🎯 WHAT YOU BRING TO THE TABLE
Experience in a legal assistant, paralegal, or administrative support role, with exposure to legal, finance, or insurance processes. You’re highly organized, detail-oriented, and comfortable managing multiple priorities and stakeholders. You bring strong communication skills and are confident working with documentation, tracking tools, and operational workflows.

🌟 WHO YOU ARE
You’re proactive, reliable, and thrive in roles where you keep things moving. You enjoy working across teams, bring a practical and solutions-focused mindset, and are always looking for ways to improve how things are done. You’re curious, adaptable, and eager to learn.

💰 COMPENSATION & BENEFITS

•  Salary $65,000-$80,000 (Actual salary offered will be commensurate with education, experience, and internal equity.)


• A Total Compensation Package designed to support your financial, personal, and professional well-being. This includes:




• Comprehensive Extended Health & Dental Benefits


• Generous Paid Time Off, including annual vacation and personal days


• Hybrid Work Environment, offering flexibility to work both remotely and from our corporate offices


• Speak to us to learn more about what we offer

 ðŸ“Œ THE HIRING PROCESS

• Pre-Screen – Let’s talk about your experience, goals & excitement for this role!


• Interviews – Two or more interviews with different team members, including structured competency & scenario-based questions


• Presentation/Assessment


• References & Background Check 


• We use audio recording transcription for our interview practices ðŸ”Š