Intermediate Project Administrator - DND RFP

Project Administrator – Level 2

Location: Ottawa, ON (Hybrid)
Security Clearance: Level II – Secret
Position Type: Contract (Contingent on Winning Bid)

We are responding to a federal government RFP and are seeking a Project Administrator (Level 2) to support engineering and information technology project teams. This role requires advanced administrative capabilities, including technical documentation support, stakeholder coordination, travel and cost tracking, and operational reporting.

This position supports defence-sector Major Projects and is intended for an experienced professional with strong organizational and communication skills.

This position is contingent on contract award. Candidates must meet all requirements and be prepared to provide documented proof of education and experience.

Required Qualifications

Education:

• A degree in Business Administration from a recognized Canadian post-secondary institution (or equivalent if obtained outside Canada and assessed)

Experience:

• At least 5 years (60 months) of experience within the last 5 years performing a minimum of two (2) of the following:
• Developing briefing notes and presentations to address administrative issues
• Liaising with stakeholders to support administration requirements
• Providing advice, guidance, and recommendations on administration issues to support decision-making of senior management

• At least 5 years (60 months) of combined experience within the last 5 years, performing a minimum of four (4) of the following:
• Using Microsoft Office Suite (Word, Excel, Access, Outlook, PowerPoint)
• Providing administrative assistance (e.g., building pass preparation, filing, project documentation control)
• Processing travel including vehicle rental, accommodation, and flight booking
• Performing cost accounting such as tracking of project expenses, travel claims, and invoice verification
• Performing work accounting functions, including time tracking, timesheet verification, report generation, and database updating
• At least 5 years (60 months) of experience within the last 5 years preparing:
• Technical concept documents
• System specifications
• Technical proposals in the fields of information technology, information management, or engineering
• At least 8 years (96 months) of experience within the last 8 years providing administrative support to a defence organization