Internal Opportunity - Events Manager (20-Month Term, Maternity Leave Coverage)

Events Manager (20-Month Term, Maternity Leave Coverage) – NAIT Students’ Association

[Internal Opportunity: Currently open to internal applicants only]

Position Status:

• Full-Time (37.50 hours/week)


• Temporary (Maternity Leave Coverage)


• Start Date: This position will commence at the beginning of August 2025


• Expected End Date: April 15, 2027


• Schedule: Monday-Friday, with flexible hours. Some evenings and occasional weekends (rarely).

About NAITSA

The NAIT Students’ Association (NAITSA) is a registered non-profit organization that exists to provide services, representation and leadership to students enrolled in credit and apprenticeship programs in one of Canada's largest polytechnic institutions, the Northern Alberta Institute of Technology (NAIT). Within NAITSA is our Campus Life department, responsible for curating the ultimate student life experience by delivering vibrant extra-curricular and co-curricular opportunities for NAIT students.

The Opportunity

NAITSA is hiring an Events Manager to join our Campus Life team on a temporary basis until April 2027 (Maternity Leave Coverage). This is a leadership position suited for someone who is highly motivated, detail-oriented, and organized who can help us foster a unique and enriching campus life experience for all NAIT students. The successful candidate will lead the process of planning, coordinating, and overseeing the execution of student events on campus. In addition, this role involves mentoring and leading a team of part-time event coordinators. This position is an excellent opportunity for an individual who is passionate about student engagement, team leadership, and has a knack for creating unforgettable experiences.

What you will be doing

Reporting to the Campus Life Director, the responsibilities of this position include, but may not be limited to, the following:

• Develop and manage a dynamic calendar of student events throughout the academic year, including overseeing the execution of all events planned for the 2026-27 academic year.


• Lead, supervise, and mentor a team of part-time event coordinators, part of the Ooks Life Team (OLT), while fostering an environment of professional growth and team cohesion.
  
  
  
  • Assess performance, complete reviews, and provide feedback and training as required.
  
  
  • Participate in the recruitment of Ooks Life Team members 2026-27 with hiring activities in January/February and May.
  
  
  
  


• Collaborate with Campus Life leadership, student leaders, faculty, staff, and other stakeholders to plan and execute events that cater to the diverse needs of the student population for the 2026-27 academic year.


• Oversee all aspects of event planning and management, including concept development, logistics, budgeting, charters, and post-event evaluations.


• Identify, evaluate, and negotiate contracts with vendors and service providers ensuring quality of service and cost-efficiency.


• Ensure all events comply with health and safety standards, as well as institutional policies and guidelines.


• Maintain open communication lines with all stakeholders to ensure events meet desired outcomes and provide an engaging student experience.


• Evaluate event outcomes based on feedback and analytics to continuously improve future events.


• Conduct and/or participate in regular team meetings to review progress, address concerns, and foster a culture of continuous learning and improvement.

Qualifications & Skills

• Post-secondary diploma or degree in event management, business administration, hospitality, or related field.


• Minimum of 2 years' work experience in event coordination/management, or related field.


• Previous experience managing a team, preferably in a post-secondary setting, is a strong asset.


• Experience working with students in a post-secondary setting is preferred.


• Excellent organizational skills, attention to detail, and ability to manage multiple projects simultaneously.


• Strong leadership and interpersonal skills with an ability to work collaboratively with a diverse range of stakeholders.


• Budget management experience and financial acumen.


• Proficiency in using various software programs and technology including Google Workspace.


• Proactive problem solver with a hands-on, can-do attitude.


• Excellent time management skills and able to work independently


• Flexibility to work irregular hours, including occasional evenings and (rare) weekends, as required for meetings, events, etc.


• References and Security Clearance: Employment in this position is conditional upon successful completion of references and a Canadian Criminal Record check


• Must be legally authorized to work in Canada

What we offer

• Paid time off package including Vacation, Personal Choice Days, 3 Summer Fridays, Fall Break, and two-weeks off at the end of December


• Benefits including Health, Dental, Vision & Drug and Personal Wellness Spending Account


• Paid parking or transit reimbursement


• Fun staff events and the opportunity to work on a vibrant post-secondary campus


• Please be aware that the NAITSA office is dog-friendly

Accommodations are available upon request for candidates participating in any stage of the selection process and can be requested by contacting [email protected].

How to apply

If you are interested in this opportunity, please apply by completing this online application, and uploading PDF versions of your resume and cover letter addressed to Jen Sieben, Campus Life Director. Be sure to include in your cover letter a summary of your qualifications related to this role.

Closing date: Internal applications will be accepted until May 2, 2025 at 8:00 a.m.