Invoicing Assistant

Company : Servicemaster Restore

Job Type : Full Time

Victoria, Bc V9B 6B2

Number of Applicants

000+

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Job Description - Invoicing Assistant

Benefits:

Dental insurance

Health insurance

Opportunity for advancement

Training & development

Position Overview

ServiceMaster Restore Victoria is seeking a highly organized and detail-oriented Invoicing Assistant to support our administrative and billing operations. This role is essential in ensuring timely, accurate, and properly documented invoicing of all restoration assignments. The ideal candidate will collaborate closely with the Compliance Manager, Project Managers (PMs), and the operations team to streamline processes, track project financials, and maintain strong communication with insurance partners and trades.

This is an excellent opportunity for someone who enjoys a structured workflow, thrives on deadlines, and takes pride in precision and follow-through.

Key Responsibilities

Weekly Schedule Overview

Monday – Review & Planning

Review new claims in XactAnalysis (XA)

Identify invoice-ready projects and prepare billing drafts

Respond to adjuster and reviewer inquiries

Coordinate with PMs to gather missing invoicing documents

Update invoicing and financial tracking dashboards

Attend invoicing review meetings

Tuesday – Team Collaboration & Billing Execution

Support invoicing meetings with Compliance Manager and PMs

Assist with estimate revisions and final invoice preparation

Follow up on outstanding documentation with PMs and trades

Track emergency work documentation and applicable charges

Wednesday – Documentation & Estimating Support

Review and finalize outstanding estimates for billing

Ensure accuracy in job file documentation and cost recovery

Maintain and reconcile invoicing and compliance logs

Thursday – Management Updates & File Tracking

Attend weekly management huddle

Meet with PMs for project billing progress and updates

Track work orders, expenses, and backup documentation

Friday – Final Billing & Planning

Distribute finalized invoice lists

Submit invoices through XA or internal system

Provide weekly updates on invoice status and outstanding items

Assist in planning for the following week’s billing priorities

Recurring Tasks

Biweekly

Reconcile job logs with XA entries

Ensure all projects are ready for invoicing or closure

Verify estimate alignment with approved scopes

Monthly

Perform audits of invoiced files for accuracy and completeness

Support revenue assurance processes

Assist in reporting for finance and management

Annually

Support year-end reconciliation and reporting

Contribute to invoicing process improvements and system updates

Assist with training and onboarding related to invoicing procedures

Requirements

Previous experience in administration, invoicing, insurance billing, or restoration is an asset

Familiarity with XactAnalysis (XA) or similar claims platforms preferred

Strong organizational and communication skills

High attention to detail and accuracy in documentation

Proficiency in Microsoft Office (Excel, Outlook, Word)

Ability to manage multiple deadlines in a fast-paced environment

Team player with a proactive and solution-focused mindset

What We Offer

A supportive and team-oriented work environment

Opportunities for professional development and advancement

Comprehensive training in invoicing systems and industry standards

Competitive salary and benefits package

Apply Today

If you are reliable, detail-focused, and enjoy working behind the scenes to ensure timely billing and smooth project closeouts, we’d love to hear from you.

Compensation: $23.00 per hour

By joining ServiceMaster Restore, you'll be part of an industry leading company that has been in Canada for more than 65 years with locations from coast to coast. Our talented network of employees share in a vision of restoring peace of mind and our culture is one of diversity, where successful people work together to achieve common goals.

This franchise is independently owned and operated by a franchisee. Your application will go directly to the franchisee, and all hiring decisions will be made by the management of this franchisee. All inquiries about employment at this franchisee should be made directly to the franchise location, and not to The ServiceMaster Company, LLC.

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Invoicing Assistant

Job Description - Invoicing Assistant

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