Job ID #31353: Election Officer (Candidates & Outreach)

Contribute to the City of Hamilton, one of Canada’s largest cities - home to a diverse and strong economy, an active and inclusive community, a robust cultural and dining scene, hundreds of kilometers of hiking trails and natural beauty just minutes from the downtown core, and so much more. Join our diverse team of talented and ambitious staff who embody our values of sensational service, courageous change, steadfast integrity, collective ownership and being engaged empowered employees. Help us achieve our vision of being the best place to raise a child and age successfully. #BeTheReason

• Job ID #31353: Election Officer (Candidates & Outreach) 


• Union: CUPE Local 5167


• Job Description ID #: 4123
  


• Close date: Interested applicants please submit your application online at www.hamilton.ca/city-council/jobs-city by 4:00 p.m. on September 17, 2025. 


• Duration: Up to 18 months


• Internal applicants should apply with your work e-mail address. External applicants are considered only after the internal posting process has been completed. Only applicants chosen for an interview will be contacted.

SUMMARY OF DUTIES

Reporting to the Project Manager, Elections Education & Supports, the Election Officer (Candidates & Outreach) is responsible for assisting with all election outreach activities and will act as the main point of contact for candidates and third-party advertisers.

GENERAL DUTIES

Responsible for assisting in the delivery of election outreach activities and events.

Assist in the development of election-related information and correspondence.

Act as the primary point of contact for candidates and third-party advertisers providing information and materials as required to assist throughout the campaign period.

Assist with the registration of voters, third-party advertisers, and nomination of candidates.

Maintain updated information, policies and procedures, website information and candidate/third-party communications.

Relay relevant information to internal stakeholders responsible for answering phone and email inquiries and ensure information remains up-to-date and accurate.

Receive and respond to election-related inquiries from Members of Council, candidates, Election workers and the general public.

Perform revisions to Preliminary List of Electors; revise, maintain, finalize, produce, and distribute the voters’ list.

Assist in the acceptance of financial submissions from candidates and third-party advertisers.

Following election, dismantle and store supply boxes, election equipment, and provide Coordinator with an Election Assessment (list of problem areas, successes, and recommended actions, etc.) for next Municipal Election.

Must be flexible in work schedules and available to work overtime as required to meet election operational needs.

Work in accordance with the provisions of applicable Health and Safety legislation and all City of Hamilton corporate and departmental policies and procedures related to Occupational Health and Safety.

Perform other duties as assigned which are directly related to the major responsibilities of the job.

QUALIFICATIONS

1. Demonstrated knowledge and working experience in a business environment including outreach activities and customer service. These skills are obtained through a combination of relevant education and experience.


2. General business diploma/degree is an asset.


3. Ability to exercise judgement, initiative and capable of working independently as well as part of a team.


4. Experience in a computerized environment. Intermediate knowledge of Word, Excel, and Microsoft Outlook.  Detailed working knowledge of spreadsheet and database preparation and manipulation.


5. Demonstrated ability to prepare correspondence.


6. Ability to work in a fast-paced deadline-driven environment, maintaining focus and completing multiple tasks in short turnaround times.


7. Ability to set priorities and outstanding organizational skills.


8. Demonstrated ability to communicate effectively, both verbally and in writing with a wide range of customers (i.e., the public, Councillors, school boards, businesses, churches, media, other City departments, election candidates and workers).


9. Must possess a Class “G” Driver’s License.


10. Must be flexible in work schedules and available to work overtime as required to meet election operational needs. This position requires you to be physically capable of lifting up to 35 pounds.


11. Knowledge of the Municipal Elections Act and Employment Standards legislation would be an asset.

NOTE 1:

Must be flexible in work schedule and available to work overtime during peak election time.

NOTE 2:

This vacancy is due to a project with a term of approximately 12 months.

Disclaimer:

Be advised that Human Resources frequently audits resumes of internal/external applicants to ensure/validate information provided is consistent and trustworthy. Falsification of information provided at any time throughout the recruitment process may be grounds for disqualification, and for internal applicants, subject to discipline up to and including termination.

Terms:

The City is an equal opportunity employer that is committed to inclusive, barrier-free recruitment and selection processes. Consistent with our Values and Corporate Culture Pillars, the City of Hamilton is committed to providing equitable treatment to all with respect to barrier-free employment and accommodation without discrimination. The City will provide accommodation for applicants in all aspects of the hiring process, up to the point of undue hardship.  If you have an accommodation need, please contact Human Resources as soon as possible to make appropriate arrangements.