Law Clerk/Legal Assistant

About Our client: Our client is a client -focused law firm known for delivering
practical, value -added legal services with a personal, responsive approach. The
firm supports individuals and families across a range of matters, including
family law, real estate transactions, wills and estates, probate, and
immigration, with an emphasis on clear communication and dependable
follow -through.

Role Overview: Role Overview: The Legal Assistant / Law Clerk provides
end -to -end administrative and clerking support across the firm’s core practice
areas (corporate/commercial, wills & estates, and residential/small
commercial real estate). This role also serves as a client intake and triage - answering
phones, triaging inquiries, and coordinating calendars - while preparing
documents from templates, managing deadlines, maintaining accurate records, and
ensuring a consistent, high -touch client experience.

Key Responsibilities

Corporate/Commercial

• Prepare
  and file incorporations, amendments, and name searches;
  maintain minute books (resolutions, annual filings).
  
• Draft
  engagement letters, basic agreements (per templates), and closing binders;
  coordinate signatures and filing deadlines.
  
• Manage
  corporate records, calendars (AGMs/ARs), and e -registry tasks.
  

Wills & Estates

• Run intake (KYC/ID
  verification), schedule meetings, manage questionnaires.
  
• Format/draft
  wills, powers of attorney from templates; assemble signing packages;
  oversee witnessing logistics.
  
• Open/close
  files, update precedent libraries, track execution and safekeeping
  instructions.
  

Real Estate (Residential/Small Commercial)

• Open
  files; order tax certificates, status certificates (condo), searches;
  liaise with lenders, brokerages, and opposing counsel.
  
• Prepare closing
  documents (TR, DoR, undertakings, mortgage instructions) from
  templates; reconcile trust; assemble closing packages.
  
• Coordinate closings,
  registrations, discharges, and follow -up reporting to clients/lenders.
  

Firm -wide Administration

• Answer
  phones/email professionally; triage inquiries;
  manage calendars and deadlines.
  
• Draft
  correspondence; proofread for accuracy and compliance;
  organize e -filing and physical records.
  
• Maintain
  office supplies; collaborate on process improvements and checklists.
  

• Minimum
  of 3 years of experience in a law clerk/legal assistant capacity
  (multi -practice exposure considered an asset)
  
• Detail -oriented
  with strong organizational abilities and excellent proofreading/document
  production skills.
  
• Strong
  time management and ability to manage competing priorities and shifting
  deadlines in a high -volume environment.
  
• Professional,
  discreet, and client -focused; confident handling confidential and
  sensitive matters.
  
• Ability
  to work independently and as part of a team; proactive communicator who
  follows through and takes ownership.
  
• Tech -savvy
  and adaptable (Microsoft Office, PDF/e -signature tools, practice
  management/e -filing platforms; quick to learn new systems.
  

Requirements

• Minimum
  of 3 years of experience in a law clerk/legal assistant capacity
  (multi -practice exposure considered an asset)
  
• Detail -oriented
  with strong organizational abilities and excellent proofreading/document
  production skills.
  
• Strong
  time management and ability to manage competing priorities and shifting
  deadlines in a high -volume environment.
  
• Professional,
  discreet, and client -focused; confident handling confidential and
  sensitive matters.
  
• Ability
  to work independently and as part of a team; proactive communicator who
  follows through and takes ownership.
  
• Tech -savvy
  and adaptable (Microsoft Office, PDF/e -signature tools, practice
  management/e -filing platforms; quick to learn new systems.
  
  

Benefits

Why Join Us:

• Work
  in a supportive and client -focused environment.
  
• Professional
  development and growth opportunities.
  

Benefits:

• Benefits (Optional)
  
• Paid
  time off