Legal Admin Assistant-Aviation Law

Job Title: Legal Administrative Assistant – Aviation Law

Job ID: 67338

Location: Vancouver, British Columbia – Onsite

Overview:

We are currently seeking a Legal Administrative Assistant to join our client’s Aviation Law group. The successful candidate will have a minimum of 3 years’ experience working in a Canadian law firm, be energetic, flexible, highly motivated and driven to succeed.

What you will be doing:

Legal Administrative Duties

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  Organization of documents in binders

  
  


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  Prepare open matter reports, file opening procedures and request/gather all necessary client documentation

  
  


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  Prepare closed file reports, strip files, organize file materials

  
  


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  Assist with organizing meetings and scheduling appointments

  
  


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  Print / copy / scan / save documents in document management system

  
  


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  Amend draft of pleadings, reports, letters and summaries

  
  


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  Prepare expense reports

  
  


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  Other various general administrative duties, as required

  
  

Accounting Duties (Accounts Receivable) – Oversee all accounting, billing and payment tasks on the desk, including:

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  Prepare and review monthly prebills in accordance with firm standards

  
  


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  Maintain and update exception rates and update billing rates when required

  
  


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  Issue monthly accounts receivable packages

  
  


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  Follow-up with clients on outstanding account receivables as directed by the PMC (Practice Management Committee)

  
  


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  Provide monthly account updates to the PMC

  
  


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  Other accounting duties as required

  
  

What you must have:

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  Completion of an accredited Legal Administrative Assistant program

  
  


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  Minimum of 3 years’ experience working as a Legal Administrative Assistant

  
  


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  Accounts receivable experience and collections knowledge and experience considered an asset

  
  


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  Excellent spelling, grammar and proofreading skills

  
  


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  A strong orientation to delivering a superior standard of service

  
  


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  Good technical skills including Outlook, MS Word and MS Excel

  
  


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  Prior experience with Elite 3E considered an asset

  
  


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  Excellent written (grammar, spelling, proofreading) and verbal communication skills

  
  


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  High level organizational skills with a strong attention to detail to produce quality and accurate work

  
  


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  Ability to prioritize tasks by deadline, work calmly under pressure and manage high volume of work in a fast-paced environment

  
  


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  Proven ability to take initiative and be proactive, as well as follow instructions and adhere to strict deadlines

  
  


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  Strong interpersonal skills and the ability to build rapport with lawyers, paralegals and legal assistants

  
  


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  Ability to work effectively both independently and as a contributing member in a team environment

  
  


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  Positive, professional, can-do attitude

  
  


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  High level of accuracy and attention to detail

  
  

Salary/Rate Range: $62,000 – $72,000

+ RRSP, 100% paid company benefits, 3 weeks holiday, 12 personal days and more!

Other Information:

Compensation + Benefits

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  Competitive salary with structured annual reviews

  
  


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  Extended health and dental coverage

  
  


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  Employee and family assistance program

  
  


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  Maternity/Parental leave top up plan

  
  


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  Life and accidental death and dismemberment insurance

  
  


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  Short- and long-term disability insurance

  
  


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  Paid or banked overtime

  
  


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  Vacation time, sick time and personal time allotment

  
  

Work Perks

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  Firm social events

  
  


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  Casual day every Friday

  
  


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  Continuing education/tuition allowance

  
  


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  Group RRSP plan with matched contributions

  
  

Work / Life Integration

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  Robust health and wellness program annual subsidy

  
  


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  Sports teams

  
  


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  Recognition of service milestones

  
  


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  Personal days to help balance outside commitments

  
  

For more information about TEEMA and to consider other career opportunities, please visit our website at www.teemagroup.com