Legal Assistant

Internal Job Title: Legal Assistant

Job Type: Permanent, Full-Time

Location: 145 Richmond Road, Ottawa ON

Work Model: Hybrid (50% office/remote)

Position Summary

As a Legal Assistant in our Legal Services department, you will be responsible for supporting the Vice-President Corporate Affairs (and other CBN Lawyers) and managing an important repository of documents pertaining to our various business units (Currency & Excise, Driver & Vehicles, Civil Identity, Lottery & Charitable Gaming, Cargo Screening, Nanotechnology, etc.). In this role you’ll be exposed to a tremendous variety of work and be afforded a great many opportunities to expand your legal knowledge and understanding. 

What We Can Offer You

• Compensation: We seek long term relationships with our employees and recognize and reward them with a competitive total compensation package that includes:  
  • An industry leading defined contribution pension plan with company matching contributions (up to 5%) and payment of service fees, 
  • Best-in-class health, medical and life insurance benefits;  
  • Access to virtual and telehealth services and apps; and
  • Very progressive fertility, adoption and surrogacy benefits to support all definitions of family.  
• Career: As a knowledge-based organization we will provide you with a wealth of learning opportunities and challenging work that will grow your knowledge, skills and abilities. At CBN, we encourage and empower our employees to chart their own career path, putting you in control of your future.   
• Culture: Personal character is the foundation of our culture. CBN’s 7 Core Principles shape and guide our behaviours and underpin the sense of community you will experience at CBN. Equity, diversity and inclusivity are important to us as an organization, and we are committed to fostering and developing a work environment where every employee is treated with dignity and respect. 

What You Will Do

• Assist with the upkeep of corporate records including updating corporate minute books and corporate registrations in jurisdictions where CBN and its subsidiaries are registered; 
• Assist with keeping CBN’s official contract database up-to-date including creating new record entries and attaching contracts to the appropriate file in the Legal database; 
• Work with the Finance Department to maintain CBN’s banking capabilities which includes opening bank accounts for CBN and its subsidiaries and providing our banking partners with the required information to maintain an up-to-date record of authorized signors;
• Support CBN business units by registering CBN and its subsidiaries on government procurement websites, and then assist with keeping an up-to-date list of login and access codes to be used by the respective business units to access procurement information; 
• Help register CBN and its affiliates with gaming registrar in Canada and the United States; 
• Assist in completing insurance renewal forms for various corporate insurance policies and set ticklers to ensure policies are renewed in a timely manner; 
• Be a member of a close-knit team that is heavily relied on by CBN’s various business units to manage risk and proactively ensure legal compliance in many jurisdictions; 
• Perform general administrative duties such as booking travel for the Legal Department and senior executives; preparing expense report filings; coordinating conference calls and meetings; directing telephone inquiries and greeting guests; and
• Various other duties and responsibilities.

Knowledge and Experience

• College diploma in legal program (Law Clerk, Legal Assistant, etc.) and/or an equivalent relevant experience
• 5+ years of legal/administrative experience

Nice to have, but not required

• Work in an in-house legal department or medium size law firm
• Knowledge or experience of the following:
  • corporate commercial experience including corporate resolutions, minute books, annual returns, etc,
  • compliance related work
  • assisted with extra-territorial corporate registrations
  • contract assembly using approved precedents

Technology

• Proficiency with MS 365 (Outlook, Teams, SharePoint, Word, Excel, etc.)
• Proficiency with Adobe Pro

Soft Skills and Characteristics

• Interpersonal skills
  • Communication, teamwork and collaboration
• Attention to detail
• Integrity

MANDATORY REQUIREMENTS

• Fluent in English (ability to communicate in French/Spanish/Portuguese are assets)

SECURITY CLEARANCE REQUIREMENTS

• Ability to obtain and maintain Government of Canada Secret (Level II) personal security clearance

CBN designs and develops industry leading solutions for the following domains: Border Security, Civil Identity, Driver Identification and Vehicle Information, Currency and Excise Control, and Lottery and Charitable Gaming. To learn more, visit www.cbnco.com.

As an Equal Opportunity Employer, Canadian Bank Note Company, Limited is committed to achieving a skilled workforce that reflects the diversity of the Canadian population. We encourage applications from women, visible minorities, people with disabilities and Aboriginal people. Canadian Bank Note Company Limited is committed to developing inclusive, barrier-free selection processes and work environments.  

If contacted regarding this competition, please advise the interview coordinator of any accommodation measures you may require.