Legal Assistant

The Team

Norton Rose Fulbright Canada is seeking a Legal Assistant to work in our Calgary office. This permanent full-time legal assistant role will provide support to lawyers in our Business Law group. This position will play a key role in handling administrative items. We are seeking a highly organized professional individual with excellent client service skills, who thrives in a fast-paced, high-performance culture.
 

You will be focusing on: 

• Prioritizing workflow to ensure completion of accurate work within established deadlines

• Preparing correspondence and legal documents from precedents and handwritten notes

• Assisting with closings and assembling closing books

• Maintain and monitor Outlook calendars including scheduling meetings locally and multi-office when required

• Liaise with Client Billing Specialists for monthly production of accounts

• Act as a liaison between lawyers and various internal and external clients at all levels

• Revising, formatting and editing documents / scheduling appointments and boardroom bookings

• Handling telephone calls and correspondence, both incoming and outgoing

• Lead on administrative duties including time entry, billing, expenses and travel arrangements

• Other duties as required

What you bring to the role:

• College Diploma from a Legal Assistant program

• Minimum of 3 years Legal Assistant experience, experience in Business Law

• Ability to handle multiple competing and urgent deadlines.

• Proficiency in MS Office with a high level of overall technical ability.

• Excellent attention to detail and proofreading skills.

• Experience with styles and document formatting.

• Excellent interpersonal skills and the ability to communicate effectively with clients.

• Ability to take initiative and lead independently when necessary.

• Excellent organizational skills.

• Capable of working well under pressure.

• Flexible and adaptable to change.

• Positive outlook and the ability to work well in a team environment.

• Ability to work in an environment where discretion and confidentiality are essential.

Why join our team:

• Hybrid work environment (in office 4 days a week)

• Retirement savings plan with employer contribution

• Benefit premiums paid by the firm

• Telemedicine services

• Wellness matters: Flexible health and wellness allowance that covers much more than gym memberships!

• Training and development programs based on your interests and needs 

Ready to join a proactive and modern firm that provides an exceptional career experience in an inclusive and collaborative environment? Come join us!

As part of a global legal practice, Norton Rose Fulbright Canada embrace a culture of excellence and client service, but always with a focus on flexibility, respect, diversity and openness. We strive to create an equitable, inclusive environment where everyone can bring their whole self to work and realize their career potential.

To find out more about how we integrate diversity, equity and inclusion in everything we do please click Diversity, equity and inclusion | Canada | Global law firm | Norton Rose Fulbright.

If you require any reasonable adjustments during the recruiting process, please inform us in the recruitment application. We will contact you to further discuss your need.

Please note that applicants who receive an employment offer may be required during their employment with Norton Rose Fulbright to provide proof of vaccinations recommended from time to time by government or public health authorities. Norton Rose Fulbright has a duty to accommodate those who are unable to get vaccinated due to protected grounds. For applicants who require an accommodation, please contact us to discuss further.

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Please note that this job posting is being advertised to fill an existing vacancy.