Legal Assistant - Patents

LEGAL ASSISTANT - Patents

Vancouver

Who Are We:

Fasken is a leading international business law and litigation firm. Our firm’s 950 lawyers are located across offices in Vancouver, Surrey, Calgary, Toronto, Ottawa, Montreal, Quebec City, London, Johannesburg and an office in the professional and retail district known as Taza (/Ta-Zah/) on Tsuut’ina lands. Providing strategic and thoughtful advice in all areas of business law to a broad range of clients, including close to half of the Fortune 100 companies, corporate clients, government agencies, regulatory authorities, non-profit bodies and individuals. Our clients’ interests are paramount in all that we do, and we take pride in supporting our communities. We are a place where bright, talented, and collegial people want to work together, and we work hard to achieve our goals collaboratively and efficiently.

A Day in the Life

The Legal Assistant contributes to the efficient day-to-day operations by providing clerical and administrative support to a lawyer. This is done through exceptional practice management and client service, the ability to successfully handle competing priorities, and a high degree of confidentiality and discretion.

Responsibilities include, but are not limited to:

• Coordinating payment of patent and industrial design maintenance fees to CIPO and foreign jurisdictions


• Reviewing and entering correspondence from CIPO, Foreign Patent Offices and Foreign Associates into the Intellectual Property in-house database


• Processing and entering updates into the Intellectual Property in-house database i.e. client contacts, removing and entering deadlines


• Opening, preparing and filing PCT applications to WIPO and Industrial Design and Canadian applications to CIPO


• Preparing and forwarding correspondence to CIPO, clients and foreign associates using the Intellectual Property in-house database templates


• Coordinating and communicating updates with the Accounting department i.e. changing clients, processing foreign associate invoices and submitting disbursements


• Resolving errors and discrepancies identified in documents submitted to or received from CIPO by making calls to CIPO, using CIPO’s on-line feedback form or submitting formal written correction requests


• Preparing and processing monthly billing


• Coordinating and communicating updates with the Accounting department i.e. changing clients, processing foreign associate invoices and submitting disbursements


• Providing back-up assistance to various professionals and assistants within the IP team, as required


• Other duties as assigned

Qualifications

• 3-5 years’ of experience in a similar role


• Legal Assistant and/or Patent Administrator Certification from an accredited institution


• Canadian and foreign patent experience


• Experience working with PATTSY, 3E, InTapp, iManage, DocuSign would be preferred

Diversity and Inclusion

At Fasken, we believe that a diverse workplace comprises individuals with unique backgrounds, characteristics and qualities. An inclusive workplace creates an equitable environment where individuals are respected and where they are welcome. Fasken is committed to diversity and inclusion in all that we do.

Accessibility and Accommodation

It is important to our firm that all its members, including those with disabilities, find our workplace to be welcoming and supportive. Reasonable accommodations are available on request for candidates with disabilities taking part in all aspects of the selection process.

Background and Reference Checks

Any offer of employment may be conditional upon full background checks, including a criminal record check, a credit check, and employment and educational verification.

Compensation

The typical salary range for this position is $55,000 - $65,000 annually; the base pay offered is based on location and may vary depending on job-related knowledge, skills, experience, internal and market equity.

Your Application

We appreciate hearing from all qualified candidates; however, only those applicants with the background and experience that match our requirements will be considered. You can submit your application through our Careers page.