Legal Document Specialist - After Hours

Osler, Hoskin & Harcourt LLP is one of Canada’s leading business law firms. Advising many of Canada’s corporate leaders, as well as U.S. and international parties with extensive interest in Canada, our more than 1,000 firm members are based in offices in Toronto, Montréal, Ottawa, Vancouver, Calgary and New York.

Osler prides itself on attracting and maintaining some of the brightest talent in the legal arena. Our lawyers, students, management and staff have created a unique firm culture which nurtures mentoring and the exchange of ideas. Osler is a dynamic and exciting place to further your career or carve out a new path.

We are recruiting for a Legal Document Specialist to provide after-hours technological support. We are looking for an enthusiastic individual that has the ability to produce high volumes of quality work under tight deadlines and who is also an excellent multi-tasker. The successful candidate will be client service oriented with exceptional technical skills (MS Office environment) and a team-oriented mindset. The incumbent must be detailed and results oriented, have superior proofreading and organizational skills, and be able to ensure finished work product is completed in a timely fashion with exceptional accuracy.  

Major Responsibilities

• Creating, revising and formatting documents to Firm standards


• Converting PDF to Word or Excel Documents; cleaning and formatting the conversion


• Running various blacklines/comparisons of documents


• Troubleshooting problem documents


• Answer Document Support line, monitor inboxes for work and provide primary document support to legal assistants and legal professionals within the Firm


• Ensure work product is high quality and technical skills are kept up to date. Adopt practices, take accountability to eliminate errors and “rework” and expand technical expertise by participating in training relevant to your role


• Proofread work and ensure all corrections are made prior to returning the assignment

Position Requirements:

Education and Experience

Legal Secretarial program certificate plus at least 5 to 7 years of experience in a professional, service-oriented office environment or an equivalent combination of education, training and experience.

Knowledge and Skills

• excellent interpersonal and communication (written and verbal) skills


• ability to learn, understand, and adhere to internal office procedures


• customer service oriented with a professional manner and diplomacy skills


• excellent attention to detail and well-developed proof-reading skills


• organizational and time-management skills in order to multi-task


• excellent knowledge of computer applications and basic office equipment with proficiency in Microsoft Office and Adobe Acrobat

Hours

• Wednesday and Thursday: 4:00 PM - 11:30 PM


• Friday: 3:00 PM - 10:30 PM


• Saturday: 9:00 AM - 5:00 PM


• Sunday: 12:00 PM - 8:00 PM


• Some overtime may be required. 

We are currently working in a hybrid work arrangement, which includes a requirement to work primarily in the office and flexibility to work remotely up to 2 days per week. 

Accessibility and Accommodation 

We thank all applicants for their interest in Osler; however, only chosen applicants will be contacted.  Osler is committed to fostering a diverse and inclusive work environment, and we welcome and encourage applications from people with disabilities and people with diverse backgrounds, identities, and cultures. Accommodations are available upon request for candidates in all phases of the selection process. 

Background and Reference Checks 

Please note that any offer of employment will be conditional upon background and reference checks, including a criminal record check, credit check, and employment and educational verifications. 

If you have the required background with the ability to provide exceptional customer service and wish to work in one of Canada's leading law firms, please reply in confidence with a cover letter and résumé by the closing date. 

No agencies or phone calls/emails please. 

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