Material Coordinator

Summary

The Material Coordinator supports Q-Line’s warehousing and logistics operations by ensuring accurate inventory 
control, timely material flow, and effective communication between warehouse, logistics, and project teams. This role plays a key part in maintaining data integrity, supporting project schedules, and driving continuous improvement in material management processes.

Key Responsibilities

Inventory & Data Management
▪ Maintain accurate inventory records and transactions in Q-Line systems and project WMS.
▪ Includes Material Receipt, Issue and OSD
▪ Ensure data integrity across all material movements and transactions.
▪ Assist with material reconciliation and resolution of discrepancies (OSD)

Coordination & Communication
▪ Interface with Q-Line Warehousing manager, Subcontractors and client representatives on shipment deliveries 
and schedules.
▪ Liaise with expediting and logistics teams on releases and delivery schedules.
▪ Coordinate with stakeholders to ensure timely delivery of project materials.
▪ Maintain warehouse and laydown delivery schedules; issue daily/weekly updates.

Reporting & Documentation
▪ Generate reports and update KPIs, LEMs, and material status documentation.
▪ Collect and present warehousing KPI data to Manager and Client monthly.
▪ Assist in preparation of monthly forecasts, material look-ahead, and invoicing scope.

Continuous Improvement & Compliance
▪ Support department goals and identify process improvement opportunities.
▪ Ensure adherence to operational procedures, safety, health, security, and quality policies.
Other
▪ Potential to perform other Material Management related tasks as needed.

Required Qualifications

▪ 3–5 years of experience as a Material Coordinator in industrial construction or warehousing.
▪ Strong attention to detail and ability to follow established processes.
▪ Must pass background checks and pre-employment drug/alcohol testing
▪ Proficiency with ERP and WMS systems (e.g., SMAT, SiteSense).
▪ Strong Microsoft Office skills (Excel, Word, Outlook, PowerPoint, SharePoint).
▪ Excellent communication skills, both written and verbal.
▪ Ability to prioritize tasks under pressure and meet deadlines.
▪ Self-motivated, adaptable, and capable of working independently or in a team.

Safety Requirements
▪ CSTS 2020 certification (additional safety training such as WHMIS or First Aid considered an asset).
▪ Growth Opportunity

Exposure to third-party logistics (3PL) strategies and systems.
▪ Opportunity to contribute to process improvements and efficiency initiatives.