Materials Administrator

Come Build Your Career at Aecon!

As a Canadian leader in infrastructure development, Aecon is safely and sustainably building what matters for future generations to thrive! We lead some of the most impactful infrastructure projects of our generation, at the forefront of transformational change in transportation and energy, and partnering every day to build, connect, power, and strengthen our communities.

At Aecon, you can count on:

• Safety Always. Our number one core value. If we can’t do it safely, we don’t do it at all.


• Integrity. We lead by example, with humility and courage.


• Accountability. We’re passionate about delivering on our commitments.


• Inclusion. We provide equitable opportunities for everyone.

We lead the infrastructure industry with purpose, and our people are at the heart of everything we do. So, we invest in our people, just like they invest in us! 

At Aecon we:

• Ensure you and your family receive the services needed to support your mental, emotional, and physical well-being.


• Believe in helping you build your career through our Aecon University and Leadership Programs.


• Are committed to supporting and investing in inclusive work environments, through initiatives like Equity, Diversity & Inclusion training, our Aecon Women in Trades and Aecon Diversity in Trades programs, and our Employee Resource Groups (ERGs) to ensure we are building inclusion into every aspect of our culture at Aecon.


• Are a leader in sustainable construction. With a strong commitment to operating responsibly by minimizing our impact on the environment and surrounding communities.

Our business success relies on strong execution and continuous improvement – driven by the diversity, expertise and teamwork of our people. We’re always searching the globe for innovative, collaborative minds to join our best-in-class Aecon community!

What is the Opportunity?

Aecon Industrial provides high-performance construction services to a broad array of industrial clients across the country and offers single-source solutions for multi-trade industrial construction and fabrication projects.

Under the general supervision of the materials lead , the Materials Administrator is responsible for many and various duties.  This includes but is not limited to: Assisting in keeping Material Receiving Report (MRR) entry  in Aecon’s Database’s, investigating material discrepancies/issues and ongoing data validations, material take offs from drawings, requisitioning materials, expediting the materials, inventory control, reconciliations and accuracy are all key functions to this position.  Accuracy and auditing are key functions to this position.  Provide internal and external customer service.

What You'll Do Here:

• Assist with data entry support for Fabrication/Shipping/Billings/Production


• Detailed typing by working from pull down menus to match up with understanding of Packing Slip data


• Assist with MRR Data input for Aecon Data Base of goods released by QC Dept  


• Coordination of orderly workflow with QC Dept, Procurement and Pipe Shop


• Materials Clerk training for MRR entries and orderly allocation in ICMS Data Base, when position is filled


• Data validation and coordination with Drafting for incoming Transmittals of spool BOM’s


• Assist in the ongoing development of the Databases and process efficiencies


• Processing Cancellations of spool BOM’s into ICMS Data Base when directed from Drafting


• Coordination of subletting operations


• Ability to read and decipher shop/ISO drawings & BOMs - this would also include checking or validating the drafted supplied drawings


• Produce Request for Quote (RFQ) forms to Purchasing as per project or in-house needs as directed


• Requisitioning of materials and Services (ie. Machining) to meet Fabrication project needs – Project Manager, Fabrication Manager, Project Coordinator, must approve


• Expediting Materials and Services with Purchasing or Clients to meet Production Schedules


• Assisting in handling Holds, Revisions and Cancellations of work – direction from Coordinator


• Sorting, pulling, photocopying, stamping and filing of shop drawings


• Create Daily and/or Weekly Material Summary and Spool Shortage Reports from ICMS DB for internal Project Managers, Materials Coordinator Lead, Site Teams and Customer Representatives


• Spool drawing validations against material catalogue(s) – own or Client’s


• Very detail oriented with accuracy, organizational and efficiency skills which are essential for this position and the ability to double check own work and others


• Computer allocating shop floor drawings (including knowledge of substitution rules), allocation in sequence supplied by Material Coordinator Lead


• Review/update ICMS Data Base when drawing Revisions are issued, including placing HOLDS with QC and Shipping personnel as required and directed by PM and/or Project Coordinator


• Support all requirements for Lean Manufacturing


• Follow and keep up to date for all Nuclear Training; Manual and QCP’s as apply to position or back filled positions


• Assist in creating some non-Data Base detailed excel lists for loose material shipments for Shipping to Site’s or return to Vendor’s Work well within a combined non-Union and Unionized work force


• Coordination of incoming materials for the Receiving Department, trying to prevent peaks and valleys


• Assist with return to correct materials no longer required by Pipe Shop


• Assist in Inventory Inspections


• Assist in Traveler Documentation under the direction of the Materials Coordinator Lead


• Support Production Engineering requirements


• Back up to the Document Control Clerk


• Back up to the Pipe Shop Materials Coordinator (ICMS Data Base mostly)


• Assist Project Managers with any additional reports required

What You Bring to the Team:

• Minimum 1 year College (Business)


• Minimum 1-3 years Piping Industry experience


• Production Control Methods experience would be an asset


• Intermediate Computer knowledge


• Proficient in Microsoft Office Products –1) Excel,  2) Access & 3) Word


• Working knowledge of the ICMS Data Base


• Working knowledge of pipe and associated materials


• Working knowledge of structural steel materials


• Safety orientated


• Must be detail orientated


• Good interpersonal written and verbal communication skills


• Good organizational and time management skills


• Ability to read structural drawings for material take offs


• Must be able to multi-task for the position held, sometimes on the run


• Working knowledge of SAP Management System


• Some knowledge in Lean Manufacturing (5S, Kanban, Visual Factory, Kaizen and Value Stream Mapping)


• Due to the nature of work conducted by Aecon, mandated nuclear export controls requirements must be met for employment

Physical Demands:

• Office Environment


• Outdoor Yard yearly conditions


• Warehouse yearly conditions


• Indoor daily Fab Shop floor conditions


• Some walking, climbing stairs and lifting of paperwork boxes will be required

Reason for Vacancy: New

The expected pay range for this role is $55,000 - $65,000 per year

Individual pay is determined based on several factors, including work location, education, experience, unique skills and job conditions. Other considerations may include certifications, specialized training, and the complexity or scope of the role.  

Aecon fosters diversity, inclusion and belonging within and across our organization. We welcome all to apply including, women, visible minorities, Indigenous peoples, persons with disabilities, and persons of any sexual orientation or gender identity.

We are committed to adhering to the objectives and requirements outlined in the Accessible Canada Act (ACA), and to meeting the accessibility needs of persons with disabilities in a timely manner. Through the implementation of the requirements of the ACA and its applicable regulations, appropriate accommodations will be provided upon request throughout the interview and hiring process.

As part of our commitment to fair and transparent hiring practices, Aecon may use artificial intelligence (AI) tools to assist in screening and reviewing candidates. These tools are applied responsibly and in accordance with applicable privacy laws and Aecon’s AI Usage Policy. All final decisions are made by qualified Aecon team members.