Mechanical Project Coordinator - Special Projects Group

Why True Mechanical?

True Mechanical is one of BC’s largest full-service, self-performing mechanical contractors. We specialize in designing and installing plumbing and HVAC mechanical systems of varying complexities for commercial, residential, institutional, industrial, and retrofit projects.

At TRUE, we are proudly people-first. We believe in doing what’s right—for our clients, our teams, and our communities. We build systems with precision, and we build teams with heart. That’s what it means to Make It Happen.

We are also proud to be recognized as a Great Place to Work® Certified company for 2025–2026 and one of Canada’s Best Workplaces in Real Estate & Construction 2025-2026, a testament to our strong culture of trust, connection, and performance.

Compensation & Benefits

We are proud to provide a competitive and comprehensive compensation package to our team.

Your first day at True Mechanical includes a comprehensive onboarding experience designed to help you build connections and set you up for success.

Our team members enjoy:

• 100% employer-paid extended health and dental coverage


• Company RRSP program


• Life insurance, short-term disability, and long-term disability coverage


• Ongoing training and professional development opportunities


• Team-building events and employee appreciation activities


• Company merchandise and branded gear


• Industry events and networking opportunities


• A collaborative, supportive, and people-first culture


• Opportunities for career growth and advancement

At True Mechanical, we don’t just build mechanical systems—we build careers.

We invest in our people and provide the tools, training, and support needed to help employees grow professionally and personally. If you’re looking for a company that values teamwork, accountability, innovation, and continuous improvement, we’d love to hear from you.

Position Overview

We are currently seeking a Mechanical Project Coordinator to join our growing Special Projects Group (SPG).

Reporting to the Senior Project Manager, the Mechanical Project Coordinator will support multiple Project Managers and project teams by coordinating project documentation, procurement activities, financial tracking, scheduling, and communications. This role is critical to ensuring projects are delivered efficiently, accurately, and successfully.

The ideal candidate is organized, proactive, detail-oriented, and thrives in a fast-paced environment where no two days are the same.

Key Responsibilities

• Support multiple Project Managers and active projects simultaneously.


• Assist with project startup, planning, scheduling, and closeout activities.


• Coordinate and maintain project documentation, including RFIs, submittals, shop drawings, change orders, and correspondence.


• Track project milestones and support the team in meeting critical deadlines.


• Assist with material procurement, purchase orders, and delivery coordination.


• Support project billings, cost tracking, forecasting, and reporting.


• Maintain accurate project records and document control systems.


• Coordinate meetings and facilitate communication between clients, consultants, subcontractors, suppliers, and internal stakeholders.


• Support field teams by ensuring they have access to current project information and documentation.


• Assist with project administration and problem-solving as required.

Qualifications & Experience

• 2+ years of experience in a Project Coordinator, Construction Administrator, Project Administrator, or similar role.


• Experience in mechanical contracting, plumbing, HVAC, service, retrofit, tenant improvement, or commercial construction is strongly preferred.


• Post-secondary education in Construction Management, Engineering Technology, Business Administration, or a related field is considered an asset.


• Proficiency with Microsoft Office Suite, including Excel, Outlook, Word, and Teams.


• Experience with Bluebeam and cloud-based project management platforms is an asset.


• Strong organizational, time management, and communication skills.


• Ability to manage multiple priorities and deadlines in a fast-paced environment.


• Self-motivated, detail-oriented, and committed to delivering exceptional service.

Qualified candidates will be offered a competitive compensation package and enjoy a fast-paced work environment with a culture-driven and progressive group of people.