Mine Administrator

Parts & Inventory Management

• Maintain an accurate, organized inventory of parts, components, consumables, PPE, and operating supplies.


• Assist the Parts and Fleet Specialist in sourcing, ordering, and expediting parts to support equipment maintenance and minimize downtime


• Coordinate with maintenance, foremen, and suppliers to identify required parts and confirm availability and lead times.


• Monitor stock levels and reorder points to prevent shortages of critical parts and supplies.


• Receive, inspect, and shelve parts; ensure proper labelling and storage for efficient retrieval.


• Track parts usage and maintain records of warranties, returns, and core charges.

Receiving & Shipping

• Receive incoming deliveries, verify quantities and condition against purchase orders and packing slips, and report discrepancies.


• Process and document receipts in the inventory/Limble system.


• Coordinate with suppliers, carriers, and the procurement team on deliveries, returns, and backorders.


• Organize and label stored materials for safe, efficient retrieval.

Reporting & Documentation

• Assist in compiling and preparing daily, weekly, and monthly mine reports (production, downtime, safety, and operational summaries).


• Track and maintain operational paperwork, ensuring forms are complete, accurate, and filed on time.


• Gather data from foremen and supervisors and consolidate it into required reporting formats.


• Maintain organized site records, filing, and documentation (digital and physical).


• Support compliance and regulatory documentation as required.

Payroll, Timekeeping & Scheduling Support

• Assist foremen with collecting, verifying, and entering crew time and attendance.


• Track rotation schedules, overtime, and shift premiums in line with Alberta Employment Standards and company policy.


• Help maintain and update crew schedules, coverage, and shift rotations.


• Reconcile timesheet discrepancies and follow up on missing or incorrect entries.


• Prepare and submit payroll data to the payroll department by required deadlines.

• Assist with onboarding paperwork, training records, and compliance documentation.


• Order and manage office and site supplies.


• Act as a point of contact for administrative inquiries on site.