Mortgage Administrator

About QuadReal Property Group 

QuadReal Property Group is a global real estate investment, operating and development company headquartered in Vancouver, British Columbia. Its assets under management are $94 billion. From its foundation in Canada as a full-service real estate operating company, QuadReal has expanded its capabilities to invest in equity and debt in both the public and private markets. QuadReal invests directly, via programmatic partnerships and through operating platforms in which it holds an ownership interest.

QuadReal seeks to deliver strong investment returns while creating sustainable environments that bring value to the people and communities it serves. Now and for generations to come.

QuadReal: Excellence lives here.

www.quadreal.com

Role Description:

The Mortgage Administrator is responsible for managing and maintaining mortgage documentation and ensuring accurate processing of mortgage-related transactions. This role involves coordinating with internal teams, lenders, and clients to ensure compliance with regulatory requirements and company policies.

Responsibilities:

Regulatory Oversight & Compliance

• Ensure the brokerage, its brokers, and agents comply with MBLAA, FSRA guidance, and applicable laws

• Monitor suitability of mortgage transactions as per O. Reg. 188/08 s. 24(1)

• Maintain up-to-date policies and procedures for compliance, anti-fraud measures, and client disclosures

• File all required documentation with FSRA (e.g., Annual Information Returns, licensing renewals)

• Ensure all advertisements, social media, and marketing are compliant with FSRA rules

• Provide all required disclosures (e.g., Disclosure Form 1, Broker/Lender Disclosure)

• Comply with MBLAA, FSRA guidance, anti-fraud measures, and privacy legislation

• Maintain accurate records of all mortgage transactions and client communications

• Maintain all records in accordance with FSRA retention requirements (typically 6 years)

• Liaise with FSRA during audits, inspections, or investigations

Regulatory Requirements:

• Maintain active FSRA license and errors & omissions insurance

• Submit annual renewals and declarations as required by FSRA

• Adhere to the Code of Conduct and ethical standards in dealing with clients and lenders

General Administrative Support

• Support other team members with administrative tasks as needed

• Book travel and complete monthly expense reports as required by team members

• Assist with arranging and supporting Corporate/Team events as required

Experience and Qualifications:

• Licensed as a Mortgage Agent with FSRA an asset

• At least 3 years’ experience as a Mortgage Administrator with relevant experience working in a Mortgage Brokerage.

This job posting is for an existing vacancy.
The expected annualized base salary range for this role is $70,000-$80,000.

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Based on the position, QuadReal offers a competitive total rewards package in addition to the base pay, which may include a performance-based incentive plan, comprehensive health & dental benefits, pension plan, and paid time off.

The actual salary offered will take into consideration a wide array of factors including, but not limited to, the individual’s skill, experience, education and training, the market compensation of the role, and the consideration to internal equity.

We value diverse experiences and perspectives. Even if your skills don’t align 100% with the listed qualifications or salary range, we encourage you to apply – you may be a great fit for this role or others in our community. Applicants may also be considered for alternative positions within the organization where their qualifications and experience align more closely with available opportunities.

We use artificial intelligence (AI) technology — alongside human review — to assist in screening and assessing applicants for this position. Our recruitment team remains involved in all decisions.

Note to Recruiters: QuadReal does not accept unsolicited resumes from any source other than directly from a candidate. Any unsolicited resumes sent to QuadReal, directly or indirectly, will be considered QuadReal property. QuadReal will not pay a fee for any placement resulting from the receipt of an unsolicited resume. A recruiting agency must first have a valid, written and fully executed agency agreement contract for engaged services to submit resumes.