N25005 Division Administrative Assistant - Off Campus Education

Division Administrative Assistant - Off Campus Education

Lethbridge School Division is looking for the ideal candidate for the position of Division Administrative Assistant. The ideal candidate will have administrative experience, efficient data entry, strong computer skills, a sound judgment, and excellent interpersonal skills. This position will be responsible for administrative functions and serve as a contact person for the Off Campus Education (OCE) Program within the Division of Instructional Services.

The Division

Since 1886, Lethbridge School Division has offered high quality learning experiences over a broad range of programs to meet the needs of a wide variety of learners. Lethbridge is located just two hours south of Calgary and close to the Rocky Mountains and U.S. border, and is family-oriented and culturally vibrant with many amenities of a larger city. We are a growing school division, Lethbridge School Division employs more than 1200 staff and is known for its innovative culture.

Lethbridge School Division, embraces diversity and functions in a dynamic, innovative and fast paced environment. We are seeking an Division Administrative Assistant who is results-oriented and who demonstrates professionalism and a commitment to providing exemplary public service therefore assisting in serving the educational needs of over 12,000 students within 25 schools.

Our mission statement is “Lethbridge School Division is inclusive, forward-thinking and accountable for engaging students in quality learning experiences that develop strong foundations, innovative minds and responsible citizens.”

Lethbridge School Division strives to create a dynamic, diverse, and collaborative culture. We value diversity and welcome applications from all qualified individuals.

Did you know:

• Lethbridge enjoys more than 320 days of sunshine per year.
• The height of the CP Rail High Level Bridge is 95.7 meters.
• Lethbridge is one of only a few cities its size with two post-secondary institutions - Lethbridge College and University of Lethbridge.
• Lethbridge provides a central location from which to see some of the most spectacular attractions and scenery that Alberta has to offer including Waterton National Park, Banff National Park, ski resorts, hiking and mountain biking trails: www.exploresouthwestalberta.ca.
• Lethbridge offers more than 70 parks, 140 km of walking and running trails, playgrounds and sports fields throughout the city. Lethbridge has one of the best and largest leisure complexes in Alberta! For a complete overview of our division you are encouraged to visit our website.

The Role

This position is responsible for performing a variety of administrative tasks in support of the Off Campus Education (OCE) Program. As a member of our Instructional Services team, the role will focus on screening students for the OCE Program, communicating with parents, facilitating student job shadows or placements, managing student records, data entry, and assisting with event planning.

This position requires the following:

• Effective oral and written communication skills.
• Strong technology background.
• Ability to show attention to detail.
• Proficiency with document preparation that is business professional.
• Effective time management and organization skills.
• Ability to work in a team atmosphere.
• Strong problem solving skills and the use of critical thinking.
• Ability to be discreet and keep work related knowledge confidential.

The successful candidate must be highly confidential, a self-starter, personable, able to positively interact with the public, be a team player, and have proven administrative skills. The individual must be flexible, decisive, be able to multi-task, and display a high level of initiative and maturity. A strong technology background is essential, including intermediate level skills within Microsoft Office. The successful candidate will be an innovative thinker and willing to find creative solutions.

What will you work?

1.0 FTE (35 hours per week)

There is a requirement to work during the summer and other student breaks, therefore the vacation schedule will be determined by the supervisor.

Please note that only those selected for further consideration will be contacted regarding an interview.

Education and Experience Required:

• Completion of a two (2) year post-secondary diploma in a related field; such as an Administrative Assistant Diploma or an equivalent combination of education, experience and training.
• Proof of Grade 12 or General Educational Development (GED). Education received outside of Canada will require a Educational Credential Assessment (ECA) or International Qualifications Assessment Service (IQAS) confirming high school or post secondary equivalencies.
• Class 5 Alberta drivers license.

**Candidates may be tested for computer proficiency

CONDITIONS OF EMPLOYMENT:

In order to ensure and maintain a safe and secure working and learning environment, applicants new to Lethbridge School

Division who are offered employment must provide:

• A police information check; including Vulnerable Sector Check from Police Services or an RCMP detachment that does not have any charges or convictions.
• A satisfactory Intervention Record Check from South Region Alberta Child and Family Services.
• Proof of photo identification, may be a valid driver’s licence, provincial identification card as issued by a licensed government registry office, valid passport or Nexus card. If one cannot be provided, a new card must be obtained and proof of application provided within three days of hire.
• Documentation of a valid Social Insurance Number in the employee’s legal name. If valid Social Insurance documentation in the current legal name can not be provided, the successful candidate will be required to obtain a new one within three days of hire.
• Hold and maintain a valid Class 5 Alberta drivers license.

Salary range for this position is $49,000 - 51,000 depending on education and experience.

Lethbridge School Division prides itself on supporting and promoting the wellness of our employees through our diverse benefit plan for you and your family to access. Some of the amazing benefits included are:

• 100% employer paid premiums for health and dental care.
• Health Spending Account (HSA).
• Free 24/7 access to our Employee and Family Assistance Program (EFAP). This includes but is not limited to:
• Lifestyle and specialty counselling (Health, Life Balance and Career).
• Competitive retirement pension plan.
• Discount at a variety of local fitness facilities within Lethbridge.

This is a purposeful and rewarding career that helps make a difference in students lives!

Posting will remain open until 8:00 AM, September 15, 2025.