Occupancy Planner

Accelerate your success at Colliers.

Why Colliers?

As one of Canada’s leading commercial real estate services firms, we are driven by our mission to accelerate success for our people, clients, and communities.

A career at Colliers gives you the opportunity to make an impact, advance your career, and collaborate with top-tier talent. Don’t just take our word for it – we’ve been recognized as a top employer on a number of prestigious lists, including Best Workplaces in Canada, Best Workplaces for Women, Best Workplaces with Most Trusted Executive Teams, among others.

Full Time Contract

Onsite Role in Toronto, ON

About You

You are responsible for spearheading and supporting space management and occupancy planning initiatives tailored to align with client-specific business goals and cultural values. You will play a pivotal role in supporting all aspects of space management and occupancy planning, including coordinating meetings, conducting reviews, compiling summaries and reports, tracking KPIs, creating occupancy plans, providing support to clients, and ensuring accurate database management. Also, you are involved in tactical planning, relationship management, and executing upon innovation and continuous improvement opportunities.

• Support the development and execution of global occupancy and stacking strategies, ensuring alignment with business needs, corporate objectives, and ESG goals

• Manage global portfolio planning, including site selection, space optimization, and footprint rationalization

• Forecast space requirements using business direction and market conditions and translate into executable plans and migration schedules

• Oversee complex multi-scenario planning, financial modeling, and risk assessments for space utilization

• Generate conceptual solutions that address spatial, IT, HR, and compliance requirements

• Produce visual and data-driven reports on workplace efficiency and effectiveness, including KPIs and success metrics

• Gather, compile and analyze internal data sets to synthesize project requirements and workplace needs

• Assist in the preparation of reports and stakeholder presentation materials to share strategies and progress updates

• Work closely with clients or internal stakeholders to collect information and create various workplace scenarios, considering factors like growth, reorganization, and adherence to corporate standards.

• Verify accuracy of space data by conducting reviews and updates to reflect new details and as-built information.

• Meet with business partners to retrieve and collect their business strategies and demand forecast information, including collecting headcount forecasts and resolving headcount discrepancies.

What you’ll bring

• Occupancy Planner: 3-5+ years in corporate real estate, facilities, or workplace strategy, preferably in financial services.

• Experience managing occupancy planning across multiple countries or regions.

• Strong analytical, communication, and stakeholder engagement skills.

• Project management experience with cross-functional and cross-border teams.

• Knowledge of regulatory and compliance standards related to workplace environments.

• Supports strategic planning and execution across multiple corporate offices and operational hubs including dispersed sites in Canada and internationally

• Manages occupancy data and stacking plans for a portfolio of floors and business units, supporting thousands of employees across diverse lines of business.

• Oversees migration planning, space forecasting, and utilization reporting to inform executive decision-making

• Bachelor's degree in a relevant field (e.g., Real Estate, Business, Analytics, Workplace Strategy, Research) required.

• A team-oriented mindset and be as comfortable working alone as working with a broader team.

• Strong written & verbal communication, presentation, data collection, and facilitation skills are essential.

• Must be process-oriented and self-motivated, with the ability to establish and adhere to goals and objectives.

• Strong knowledge of PowerPoint, Word, Excel, and Teams, ability to analyze a variety of data sets.

Pursuant to the laws regarding job postings where the position is, Colliers disclosing the following information:

Area/Location Specific: Toronto, ON  

Approximate Salary Range for Role: $70,000 to $89,000 CAD.

Our salary ranges are determined by role, level, and location. The range displayed on this job posting reflects the minimum and maximum target for new hire salaries for the position across all Canada locations. Within the range, individual pay is determined by work location and additional factors, including job-related skills, experience, and relevant education or training.

This posting is for an existing vacancy within our organization.

Colliers does not use AI-enabled tools to sort or decline applications.  All decisions are made by our talent acquisition team.

Apply now:

Ready to make an impact and take the next step in your career journey? Join us by applying directly through LinkedIn or visit www.collierscanada.com/careers.

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What we offer: 

Innovative projects: Work on cutting-edge initiatives that shape our communities, drive our growth, and make a tangible impact.

Career growth: Advance your career and achieve your goals with industry-leading training and development programs.

Competitive benefits & compensation: Enjoy a comprehensive and flexible benefits package along with competitive compensation that rewards your contributions and supports your well-being.

Collaborative culture: Join our enterprising team where innovation thrives, collaboration is key, and our people are empowered to be their authentic selves and do their best work.

Diversity, Equity & Inclusion: Our robust North American Diversity & Inclusion Program features eight Employee Resource Groups (ERGs), where you can connect, learn, and contribute to a diverse and supportive community. Learn more: https://www.collierscanada.com/en-ca/careers/diversity-and-inclusion

Global network: Join a global team of 24,000 professionals across 70 countries, where you'll expand your network and learn from experts in a dynamic international community. Accelerate your career and enhance your expertise as you connect and collaborate with top talent around the world.

Applicants must be currently authorized to work in Canada on a full-time basis. The employer will not sponsor applicants for work visas.

Direct applicants only please, no agencies.

Colliers is an equal opportunity employer and values diversity in its workforce. Colliers encourages applications from all qualified individuals and will accommodate applicants' disability-related needs, up to the point of undue hardship, throughout all stages of the recruitment and selection process. If you require a disability-related accommodation to participate in the recruitment process, please contact the recruitment team by email at [email protected].