Oceanfreight Coordinator (Senior) // Coordonnateur de fret maritime - 65-70k - Hybrid - Pointe-Clair

Oceanfreight Coordinator – Freight Forwarding (Senior)

Location: Pointe-Claire, QC (West Island) | Hybrid (3 days in office, 2 days from home)

Inner Circle Agency is hiring a Senior Oceanfreight Coordinator for a well-established freight forwarding company on the West Island. This is a role for an experienced ocean freight professional who can own import and export files from origin to destination, keep carriers, agents and customers moving in sync, and bring a sharp, service-first approach to a fast-paced operation.

What You’ll Be Doing

• Coordinate all FCL/LCL import and export ocean freight activities, plus related trucking, from origin to destination.


• Keep daily communication and close follow-up with overseas agents, steamship lines, truckers, vendors, warehouses, customs brokers, CBSA and Port Authorities.


• Open, track, trace and update files in CargoWise.


• Negotiate rates with carriers and provide competitive quotes to customers.


• Prepare and obtain all required documentation (SWB, CERS, Commercial Invoices, Packing Lists, Manifests, E-Manifests, SDS/DG docs).


• Arrange pick-ups and deliveries with shippers, consignees and truckers.


• File and forward E-Manifests and coordinate customs releases with brokers and carriers.


• Handle each quote and file to completion, rating both cost and sell, and keeping documentation in order.


• Verify OBL and payment requirements before releasing shipments for delivery.


• Complete invoicing, collect PODs, close files and bill customers.


• Maintain client profiles and SOPs, and manage client POs.


• Work closely with the sales team on quotes, client relationships and new business.

What We’re Looking For

• Minimum 5 years of experience in freight forwarding or logistics (or relevant education/certification).


• Solid knowledge of ocean freight import/export rules and regulations.


• Bilingual (French & English), written and spoken.


• Strong proficiency in MS Office (Outlook, Word, Excel, Teams).


• Experience with CargoWise (an asset).


• CIFFA & DGR certification (an asset).

Key Skills & Strengths

• Strong problem-solving and organizational skills.


• Ability to prioritize and work under tight deadlines.


• Excellent negotiation and communication skills.


• Detail-oriented with a customer-service mindset.


• Proactive team player who takes initiative on shipping challenges and urgent requests.

This is a great opportunity to join a well-established freight forwarder where your ocean freight expertise will make a real impact. Interested? Apply now.