Office Administrative Assistant

This professional accounting firm (also known as Mike Kao Ltd) provides safe and hassle-free work environment where a team of professional accountants and the office staff work well together to meet their clients’ business needs and taxation deadlines (busy year-round).

Job duties:

• Perform word processing duties for the partners including the preparation of correspondence with clients and CRA as required.


• Maintain files and records with an orderly filing system (both electronic and hard copy), including scanning duties to ensure documents are filed electronically in a timely manner.


• Answer general inquiries by telephone and email, and greet clients in a professional manner.


• Receive, sort, and distribute income and outgoing mail, faxes, and courier documents.


• Responsible for the upkeep of the office including maintaining office and kitchen supplies,keeping the office and kitchen clean and tidy, coordinating staff functions, etc.


• Provide administrative support to the partners and staff as required.


• Communicate with vendors and clients as required.


• Process accounts payable and ensure accounts payable are paid in a timely manner.


• Process accounts receivable, including the preparation of invoices and processing of credit card and cheque payments.


• Manage and reconcile daily financial transactions, including bank deposits, credit cards, and online transactions.


• Prepare daily cash summary and monthly bank reconciliations.


• Assist partners and staff in external client file work as required to ensure filing deadlines are met.


• Ensure partners and managers are informed of work status on a regular basis.

Employment requirements:

• College diploma or certificate (an asset)


• At least one year of prior office experience


• Knowledge and proficiency in excel/windows/words


• Work well with others


• Organize, work under pressure, able to meet deadlines


• Good communication skill


• Attention to detail


• Numerical skills (an asset)


• Skill to prioritize workload (an asset)

Language: English essential



Wage: $48000- $53000 per year; 35 hours per week; permanent position

Start Date: May 1, 2024

Benefits: 2 weeks pay vacation; overtime rate in accordance with B.C. Employment Standards; Annual performance review and salary review;

Work Safe BC