office administrative assistant

Company : Richirich Immigration Services

Job Type : Full Time

Brampton, Ontario

Number of Applicants

:

000+

Job Description - office administrative assistant

Work Term: Permanent
Work Language: English
Hours: 40 hours per week
Education: Bachelor's degree
Experience: 1 year to less than 2 years

Asset languages

Hindi
Urdu
Panjabi; Punjabi

Work setting

Consulting firm

Tasks

Coordinate the flow of information within the team
Direct and control daily operations
Evaluate daily operations
Open and distribute mail and other materials
Plan and organize daily operations
Determine and establish office procedures and routines
Oversee the classification and rating of occupations
Schedule and confirm appointments
Answer telephone and relay telephone calls and messages
Answer electronic enquiries
Compile data, statistics and other information
Advise senior management
Order office supplies and maintain inventory
Greet people and direct them to contacts or service areas
Type and proofread correspondence, forms and other documents
Perform data entry
Provide customer service
Work with the marketing department to understand and communicate marketing messages to the field
Maintain and manage digital database
Perform basic bookkeeping tasks
Consult with clients after sale to provide ongoing support
Assign, co-ordinate and review projects and programs
Conduct sales calls
Plan, organize, direct, control and evaluate daily operations

Supervision

1 to 2 people

Computer and technology knowledge

Google Docs
MS Excel
MS Outlook
MS PowerPoint
MS Windows
MS Word
Adobe Photoshop
MS Office
Google Drive
Electronic mail

Technical terminology

Legal
Business

Area of work experience

Purchasing, procurement and contracts
Immigration
Tourism

Area of specialization

Correspondence
Reports and records
Contracts
Invoices
Manuscripts, publications or theses
Charts, tables, graphs and diagrams
Project management
Business process management
Facility management
Accounting

Security and safety

Basic security clearance

Transportation/travel information

Own transportation
Own vehicle
Willing to travel
Willing to travel regularly
Valid driver's licence
Travel expenses not paid by employer
Public transportation is available

Work conditions and physical capabilities

Ability to work independently
Fast-paced environment
Work under pressure
Tight deadlines
Attention to detail
Repetitive tasks
Large caseload
Large workload
Work with minimal supervision

Personal suitability

Ability to multitask
Excellent oral communication
Excellent written communication
Flexibility
Judgement
Organized
Team player
Accurate
Client focus
Reliability
Time management
Adaptability
Accountability
Dependability
Due diligence
Quick learner

Screening questions

Are you available for the advertised start date?
Are you currently a student?
Are you currently legally able to work in Canada?
Are you willing to relocate for this position?
Do you currently reside in proximity to the advertised location?
Do you have previous experience in this field of employment?
Do you have the above-indicated required certifications?
What is the highest level of study you have completed?
What is your current field of study?
What is your current level of study?

Other benefits

Free parking available
Learning/training paid by employer
On-site amenities
Parking available

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