Office Administrator

Job Description

Milestone is looking for creative people who enjoy a challenge. We provide contracting excellence to our clients, daring them to let us collaborate on their toughest and most sensitive projects across Canada. Specializing in soil and ground remediation, water treatment, heavy civil construction, building decommissioning, land reclamation and rehabilitating sensitive habitats; our people thrive in a fast paced and everchanging environment. Everyone on our team believes in finding creative solutions for our clients while making a positive impact to our environment and community. This can be a tough job and isn’t for everyone. Milestone is up to the challenge, are you?

Milestone’s success comes from putting our team first. We are employee-owned and commit to keeping our people safe, offering competitive wages and benefits, and providing opportunity for professional growth and development. Putting our people first is a promise we have been able to deliver on for the last 10 years and we continue growing stronger. If you think you are a fit, then we want you to grow with us.

Learn more about us and what we do on our website! MilestoneEnv.ca

At Milestone, we collaborate relentlessly; we strive to inspire a diverse team of talent; we care, we are equitable, we are inclusive. We want every team member to feel and know they belong here. We are inspired by our people - the best in the business. Our work with Indigenous partners and communities has been a tremendous source of pride and learning for Milestone. We are committed to Indigenous Peoples as partners and employees. We have much to learn from all our partners and employees. We look forward to continuing to attract and retain the best people to tackle the most complex challenges of a cleaner world. Only through acknowledging and encouraging everyone’s potential and contributions will we succeed.

POSITION SUMMARY:

Milestone Environmental Contracting Inc. is a growing organization seeking a professional and highly organized Office Administrator to support daily operations at our head office in Langley, BC. This role serves as the first point of contact for visitors, clients, and vendors while providing administrative support to internal teams. The successful candidate will ensure a welcoming front office environment and efficient office operations.

RESPONSIBILITIES:

Reception and Front Desk Operations

• Serve as the primary point of contact for the office, ensuring a professional and welcoming front‑desk experience


• Manage day‑to‑day reception operations, including responding to general inquiries and directing communications appropriately


• Receive and orient visitors in accordance with company procedures, including health and safety requirements


• Maintain reception and common areas to a professional standard

• Coordinate mail, courier services, and office deliveries

Office Administration and Operational Support

• Provide administrative support across departments to facilitate efficient office operations


• Assist with scheduling, meeting coordination, document preparation, and general office activities


• Support document control, formatting, and record management in alignment with company standards


• Liaise with vendors, service providers, and building management regarding office requirements


• Support procurement and maintenance of office supplies, equipment, and services


• Perform general administrative duties and other support functions as required


• Maintain office, kitchen, and supply inventory; place orders as required


• Coordinate with office-related vendors (cleaning services, printer services, landlords, etc.)


• Assist with office organization initiatives to support efficiency and professionalism

General Business and Operational Support

• Provide flexible administrative support across multiple business functions and affiliated entities as required


• Assist with membership administration, licensing, and regulatory documentation


• Support special projects, process improvements, and operational initiatives


• Work collaboratively with internal teams to meet deadlines and business requirements

Health and Safety

• Read, understand, and follow MECI’s Corporate Health and Safety Program, policies, and procedures


• Assist with maintaining safety records, monitoring requirements, and coordinating safety-related activities


• Support compliance with client and regulatory safety systems and platforms as required


• Ensure health and safety considerations are incorporated into all work activities


• Participate in health and safety initiatives as required

QUALIFICATIONS:

• High school diploma or equivalent (administrative training/certification is an asset)


• Proven experience as a receptionist, front desk representative, or similar role


• Strong communication and interpersonal skills


• Proficiency with common office software (Google Workspace, Microsoft Office); experience with multiple platforms is an asset


• Excellent organizational and multitasking abilities


• Professional appearance and attitude


• Ability to handle a fast-paced environment

Knowledge, Skills and Abilities:

• Experience in administrative, customer service, or office environments

• Strong organizational and coordination skills

• Ability to learn new systems, terminology, and processes quickly


• Experience in the construction or trades industry is an asset

WORK ENVIRONMENT:

• Office-based role within a construction environment


• Standard business hours

COMPENSATION AND BENEFITS:

• $20-$23 per hour based on experience.


• Comprehensive health, dental, and prescription drug coverage;


• Annual pro-rated $500 Health Spending Account;


• Group Registered Savings Plan (GRSP) with employer matching after 3 months of employment;
  


• Paid Annual Cultural Day to celebrate what matters most to you;


• Annual professional development budget to support certifications, training, and career advancement.