Office Manager

Monday, March 11, 2024

Overview:

The Jim Pattison Auto Group’s relentless commitment to customer satisfaction has allowed us to grow into one of Canada’s largest companies. We encourage career growth and personal development within our company. We are looking for individuals who can contribute to our business operations today and our future growth. We encourage those with the required experience and interest to apply.

As an Automotive Office Manager, you will play a pivotal role in ensuring the smooth and efficient operation of our dealership's administrative functions. You will oversee a variety of tasks related to financial management, office administration, customer service, and team coordination. This is an exciting opportunity for a highly organized and motivated individual with a passion for the automotive industry and a proven track record of success in office management.

Main duties and responsibilities:

• Manage day-to-day office operations, including administrative tasks, scheduling, and office supply management.
• Oversee financial activities such as accounts payable and receivable, payroll processing, and financial reporting.
• Maintain accurate records and documentation related to vehicle sales, inventory, and customer transactions.
• Provide exceptional customer service by addressing inquiries, resolving issues, and ensuring a positive dealership experience.
• Supervise office staff and coordinate workflow to optimize efficiency and productivity.
• Collaborate with department managers to support sales, service, and other dealership operations.
• Ensure compliance with company policies, procedures, and regulatory requirements.

Job requirements:

• Bachelor's degree in Business Administration, Accounting, or a related field preferred.
• Previous experience in automotive office management or a similar role within the automotive industry.
• Strong organizational and multitasking skills with keen attention to detail.
• Proficiency in Microsoft Office Suite and automotive dealership management software (DayForce/CDK).
• Excellent communication and interpersonal skills, with the ability to interact effectively with customers, employees, and vendors.
• Demonstrated leadership abilities and a proactive approach to problem-solving.
• Knowledge of automotive finance and accounting principles is a plus.
• Ability to thrive in a fast-paced, dynamic environment and adapt to changing priorities.
• Proficiency in both written and spoken English is required, as effective communication with customers, employees, and vendors is essential to the success of the role.
• In office work environment
• Primarily sedentary position with some mobility required for moving around office, attending meetings and filing.
• Will need to use hands for tasks such as typing, writing, operating office equipment, and handling paperwork.
• Strong vision is important for reading documents, emails, and computer screens, as well as for tasks such as proofreading and reviewing details.
• Office managers may encounter stressful situations such as tight deadlines, challenging interactions, or unexpected problems. The ability to manage stress effectively and stay composed under pressure is valuable.

Experience/Education/Language/Work conditions and Physical Capabilities/

Benefits: Life Insurance, AD&D, STD, LTD, Extended Health Benefits, GMA, Vision, Dental

Jim Pattison Toyota Downtown is located at 1290 Burrard St, Vancouver, BC V6Z 1Z. For more information please visit: www.jptoyota-downtown.com

Applications will only be considered from those eligible to work full-time in Canada. Preference will be given to Canadian citizens and Permanent Residents.