Office Manager

SUMMARY
Develops and maintains the administrative and accounting functions for all dredging and/or construction projects. Candidate must be able to effectively perform all administrative and accounting functions directly at time of startup of projects, during projects, and the closeout of projects with a high level of organizational skills and initiative.

ESSENTIAL DUTIES AND RESPONSIBILITIES includes the following, additional duties may be assigned:

• Create/maintain Project Central Filing system according to Manson Contract Administration Guidelines. Must have a general understanding of standard submittal processing, project document control and administration
• Create and maintain Accounts Payable/Purchasing records according to Manson Contract Administration Guidelines and company policies. Must have general knowledge of making expendable material purchases through a requisition process, invoice processing for payment, basic shipping and receiving
• Create and maintain Payroll records according to Manson Construction Administration Guidelines. Must gather and maintain timesheets, assist Project Manager to ensure proper coding for weekly payroll entry, and monitor Certified Payroll requirements according to Contract Specifications
• Assist Project Personnel in preparation of pay estimates, subcontractor accruals, and cost reports. Assist project personnel with monitoring Subcontractor insurance and equal opportunity requirements
• Basic understanding of Contracts, Subcontracts, and Insurance for construction and/or dredging projects
• Process New Employee sign ups and orientation and perform basic personnel administration activities
• Maintain Petty Cash flow/receipts/reimbursements. Order office supplies
• Assist with answering phones, faxing, copying, and scanning, Process daily mail
• Ensures compliance with Manson’s Code of Ethics and Standards of Business Conduct
• Responsible for practicing safe work standards and promoting an Incident and Injury Free (IIF) work environment as a condition of employment

QUALIFICATIONS
To perform this job successfully, an individual must be able to perform satisfactorily the essential duties and responsibilities noted above. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE
Associates Degree and experience in general project administration, project accounting and payroll procedures or equivalent combinations of training and related experience. Office management experience preferred.

CERTIFICATES, LICENSES, REGISTRATIONS
Must have a valid Driver’s License and acceptable driving record.

COMPUTER SKILLS
Working knowledge of Microsoft Office Suite (Word, Excel, Outlook) required. Experience with Adobe Acrobat, SharePoint and payroll systems preferred.

WORK ENVIRONMENT
The work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

PHYSICAL DEMANDS
Position is primarily an office position, performs work at a desk. The employee is frequently required to sit for extended periods of time. The employee is occasionally required to stand, walk, use stairs, ladders, and step stools and reach with hands and arms. The employee must frequently lift and/or move up to 10 pounds and may occasionally lift and/or move up to 25 pounds. Employee must be able to wear the personal protective equipment (PPE) in order to conduct job site visits (hard hats, personal floatation devices, safety glasses, gloves, safety-toed shoes, respirators, etc.), and able to navigate stairs, ladders and gangways, board, work on and disembark floating vessels and structures.

Manson Construction Co. is an Equal Opportunity Employer, including disability and veteran status. Manson is a Drug-Free Workplace.

If you require reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please direct your inquiries to Recruiting, 206-762-0850, and [email protected].

Manson Construction offers our full-time employees a comprehensive and generous benefits package that is among the best in the industry. Our benefits package includes medical, dental, and vision plans for eligible employees and their families, employee assistance programs, flexible spending accounts, life insurance, disability, paid time off, retirement plan with employer matching and ESOP, and an annual discretionary bonus. 

In compliance with Federal and State equal employment opportunity laws, qualified applicants are considered for all positions without regard to race, color, religion, sex, national origin, age, marital status, veteran status, non-job related disability, or any other protected group status.

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