Office Manager

Job Description:

Job information Office Manager from the Company Hegyi Refrigeration and Mechanical, this latest Office Manager job vacancy is located in the city Kamloops, BC located in the country Canada . This latest job opening is open to job seekers who have the latest education / graduate Bachelor Degree . Job Vacancies in this Administrative field have been opened and published up to the specified time.

Job Responsibility:

Office Manager

Job Overview:

We are currently recruiting for a qualified Office Manager for a well-established Kamloops based refrigeration service company. Are you professional, organized and experienced in understanding Technicians notes for refrigeration and restaurant equipment repairs and diagnostics? Are you able to work with other Team Members, interact positively with customers, and be an all-around team player? Do you have a creative mind and are able to adapt to rapid changes?

Essential Functions/Responsibilities

· Under the direction of the Human Resources Manager & President, you will manage Employee contracts and maintain employee records

· Invoice work orders and required reporting paperwork, keeping them clear and concise

· Handle IT requirements, Web Design and be able to coordinate with others for all Office equipment upgrades

· Maintain a clean professional appearance

· Maintain a tidy work environment that is supplied to you

· Oversee and schedule planned and preventative maintenance, installations and repairs for commercial clients in a safe and efficient manner

· Order equipment parts, build estimates and firm quotes for Commercial clients

· Maintain and build relationships with old and new suppliers to ensure good pricing for parts, materials and consumables.

· Provide exceptional, and courteous interaction with Customers either on the phone or in the Office

· Provide support for Human Resources Team to update Office policies and onboard new hires

· Oversee office inventory supplies, setting new work stations, vehicles and equipment for new hires

· Plan in house or off-site activities such as team breakfasts, lunches, celebrations and conferences

· Oversee and maintain parts inventory

· Maintain fleet vehicle maintenances

· Supporting bookkeeping and budgeting services

· Aiding correspondence for the entire office such as emails, letters, packages and phone calls

· Updating of office records and databases that contain personnel, financial and office data

· Employee time keeping and wage calculations

· Ensuring availability to help colleagues and employees where necessary

· Oversee and achieve organizational goals while maintaining an efficient, productive, and positively cultured office and employee experience

· Scheduling meetings and appointments on behalf of Management

Skills, Knowledge, Qualifications, and Experience

· You have extensive knowledge with Microsoft Office (Word, Excel, Power Point, Email and Internet) and Quick Books

· You have at least 4-5 years of Commercial Refrigeration and HVAC knowledge of equipment of varying makes and models.

· You have experience in reading and identifying parts from Commercial Equipment manuals provided by suppliers.

· You have skills to take care of a situation and make quick informed decisions when necessary

· You have a creative mind with the ability to suggest improvements and adapt to rapid changes

· You have excellent communication, organizational skills and phone etiquette

· You have great time management skills and are able to multi task

· You have experience in bank reconciliations, general ledger entries and reporting

· You have experience and understanding of British Columbia Tangible Personal Property and Real Property taxes

· You have experience in stock and inventory management

· You have experience in shipping and receiving

· You have experience in Web Design

· You have advanced computer skills with an aptitude to implement, learn and have the ability to train others on the new business programs, systems and procedures

· You have experience in booking flights, car rentals and all other travel related items due to business needs.

· You have a current First Aid ticket with levels 1 & 2

· You have knowledge of Health & Safety requirements and or were a Health & Safety representative

· You have enthusiasm for new challenges and are a positive asset to any team

· You are a self-starter, a great communicator, able to assume responsibility and have an undying work ethic

· You are open to ongoing training courses relating to the job, we train

· Must be eligible to work in Canada

Email your cover letter and resume to [email protected] - the cover letter is to include your salary expectations.

Job Types: Full-time, Permanent

Pay: $28.85-$29.50 per hour

Expected hours: 40 per week

Benefits:

• Dental care
• Extended health care
• Paid time off

Schedule:

• Monday to Friday

Supplemental pay types:

• Bonus pay
• Overtime pay

Education:

• Secondary School (preferred)

Experience:

• Administrative: 4 years (required)

Language:

• English (required)

Work Location: In person

Application deadline: 2024-07-13

Keywords : Kamloops jobs

Closed Date : 2024-07-15

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