Job Description - Office Manager/Assistant to president/CEO
Office Administration Responsibilities:
Look over Reception duties, including answering phone calls, greeting visitors, and managing mail
Coordinate and oversee administrative tasks, such as filing, record keeping, and data entry
Maintain and keep record of office supplies inventory and place orders as needed
Ensure vehicles are parked at right spots
Communicate effectively with internal staff as well as external clients or vendors
Support Order desk to Arrange lunch / supplies for customers visits
Responsible to office communication & correspondence
Other duties as assigned
Assistant to president/CEO responsibilities:
Managing president/CEO’s schedule and correspondence for internal & external engagements
Facilitating action items
Coordinate meetings, appointments and travel arrangements for employees when required
Assistance for logistic arrangement for special projects/events
Prepare and maintain documentation , records in system, presentations if any
Other duties as assigned
Education & Experience:
College Bachelor’s degree/Diploma/any relevant qualification
2+ years of progressive experience in reception/administrative field
Exceptional oral and written communication skills to communicate effectively with all levels within the organization and with external stakeholders
Strong writing skills for creating reports, correspondence, contracts, bids, and other documentation.
Strong MS office skills
Team player able to contribute to project execution in a flexible and dynamic environment with competing priorities
Working experience in a manufacturing or production industry is preferred.
We thank all interested candidates for applying. Successful candidates will be contacted to participate in the interview process. Stage Windows & Doors is an equal-opportunity employer that is committed to inclusion and diversity. We are committed to providing employment accommodation in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act. If contacted for an employment opportunity or testing, please advise Human Resources if you require accommodation.
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