Office&Event Manager

We are hiring a dedicated Office&Event Manager to join our multidisciplinary team at MistyWest in Vancouver, British Columbia, Canada.
Growing your career as a on_site Office&Event Manager is a promising opportunity to develop excellent skills.
If you are strong in attention to detail, research and have the right drive for the job, then apply for the position of Office&Event Manager at MistyWest today!

About MistyWest:

MistyWest is an engineering design consultancy that exists to create novel technologies that enable a healthier planet and bring prosperity to all humankind, with a focus primarily on projects that advance the UN Sustainable Development Goals.

Role Purpose:

MistyWest is searching for an awesome Office & Event Manager to take care of our office operations and plan fun, culture-enhancing events! It's a contracting role with the possibility of future employment.

Responsibilities:

• Organizing and maintaining storage, including purges of old items
• Providing general support to visitors in a professional and friendly manner.
• Managing the entire office space, including workspace allocation, working closely with HR for on-boarding and off-boarding tasks 
• Coordinating garbage and recycling including emptying and maintenance of bins and storage, and site-specific removals where needed.
• Keeping the office plants watered and healthy with the assistance of external cleaners 
• Coordinating and  maintaining building and facilities equipment as needed, including HVAC, plumbing and electrical building services with the landlord and external contractors 
• Tracking expenses on the company credit card and providing receipts and any supporting documentation to the Finance team.
• Creating and automating weekly snack orders, including incorporating wishlist items from team and favorite snacks of new hires
• Organizing and maintaining kitchen, appliances and food storage.
• Suggesting office improvements and ensuring  the office interiors are clean and presentable, including oversight of cleaning services and contractors
• Assisting the team with operations-related tasks such as office space lease renewal 
• Coordinating mail logistics, which includes; packing shipments, accurate documentation, setting up Fedex waybills, mailing out letters, etc.
• Suggesting and coordinating event logistics and liaising with vendors, including venue selection, catering, transportation, and audio-visual requirements.
• Ensuring compliance safety measures such as training and safety procedures, maintaining incident reports, maintaining safety equipment, liaising with our security vendor and more
• Being a key holder and opening up the office in the morning in preparation for the workday
• Managing and organizing the office lab

• Excellent organizational, communication, and leadership skills
• Positive attitude and “above & beyond” mindset; approaches challenges with enthusiasm and a focus on problem-solving.
• Demonstrates initiative and ability to make thoughtful and timely decisions.
• Minimum 2 years experience as an office manager/event coordinator
• Ability to work flexible hours, including evenings to support events
• Ability to commute to the office 5 days/week. You need to open the office at 8 am.
• Standard First Aid & CPR Certification 
• Driver's license and clean driving record; owning a vehicle is not necessary but occasionally, evo rentals will be required 
  
  Will be a plus: 
• Photography Skills 
• Mechatronic Engineering knowledge
• Close living proximity to the office 

• Work with a great and inclusive team, that has a culture of people first; valuing diversity, holacracy,  and individual contributions 
• Well-stocked corporate library & access to complimentary online learning subscriptions on demand (Skillshare, Coursera, etc)
• Attractive, bright, open-plan, dog-friendly office in Mount Pleasant (on the Metrotown bus line) with bike parking
• Office snacks plus fancy espresso machine with bird-friendly and single-origin coffees
• Complementary events like ski trips, parties, shared meals, and community events
• Annual salary mentioned for 30 hours/week. The hourly range is CAD$28 - CAD$32.

Benefits of working as a Office&Event Manager in Vancouver, British Columbia, Canada:

● Learning opportunities
● Advancement opportunities
● Leading Industry Pay