Office/Purchasing Coordinator

At a Glance

Legrand has an exciting opportunity for an Office/Purchasing Coordinator to join the Power Bus Way Team in Mississauga, ON. The Office/Purchasing Coordinator plays a key role in supporting the day-to-day operations of the office while providing administrative and operational support to the purchasing function. This position is responsible for managing front-office activities, coordinating office services, processing purchasing transactions, maintaining vendor relationships, and ensuring efficient office and procurement operations. The ideal candidate is organized, detail-oriented, proactive, and able to manage multiple priorities in a fast-paced environment. 

What Will You Do?

Office Administration

• Answer and direct incoming phone calls in a professional manner.
• Great and assist visitors; manage doorbell/front entry access.
• Respond to general inquiries via phone, email, or in person.
• Schedule and coordinate meetings, including booking rooms and managing meeting logistics.
• Set up meeting spaces, including technology, materials, and refreshments as required.
• Assist with calendar management and appointment scheduling.
• Support staff with administrative tasks and general office needs.
• Assist with document preparation, filing, record management, and data entry.
• Maintain office supplies and coordinate purchasing of office-related materials.
• Keep shared office spaces organized, clean, and fully functional.
• Coordinate with vendors, service providers, and building management as required.

Purchasing & Procurement Support

• Assist in the preparation and processing of purchase orders, requisitions, and related documentation.
• Enter, maintain, and update purchasing data within ERP systems and spreadsheets.
• Communicate with vendors to confirm orders, delivery schedules, pricing, and general inquiries.
• Track purchase orders and follow up on deliveries to ensure timely receipt of goods and services.
• Maintain organized records of purchase orders, invoices, contracts, and vendor information.
• Support invoice matching and assist in resolving discrepancies with vendors and finance.
• Monitor inventory and office stock levels and notify appropriate personnel of replenishment needs.
• Assist with purchasing forecasts and inventory planning activities.
• Support vendor onboarding and maintain accurate supplier records.
• Coordinate purchasing requirements with internal departments including operations, administration, finance, and office staff.
• Provide general administrative support to the procurement and operations teams. 

• High school diploma or equivalent required; post-secondary education in Business Administration, Supply Chain, Office Administration, or a related field is considered an asset.
• 1–3 years of experience in office administration, purchasing, procurement support, or a related administrative role.
• Strong attention to detail and commitment to data accuracy.
• Excellent organizational, multitasking, and time-management skills.
• Working knowledge of purchasing, inventory, or procurement processes is an asset.
• Proficiency in Microsoft Office Suite, particularly Excel, Outlook, and Word.
• Experience working with ERP or purchasing systems is considered an asset.
• Strong communication, interpersonal, and customer service skills.
• Professional, proactive, and team-oriented approach to work.
• Ability to prioritize tasks and work effectively in a fast-paced environment.