On Boarding Coordinataor

Pier 4 a certified Great Place to Work!

Pier 4 is a fast‑growing real estate investment trust firm committed to excellence, integrity and long‑term value creation. We are building a high‑performance culture rooted in professionalism, respect and a shared commitment to doing great work with great people.

We are seeking a highly organized and detail-oriented Onboarding Coordinator to join our team. This role is essential in delivering a seamless and positive onboarding experience for all new hires across our organization. This is an excellent opportunity for someone looking to build a career in Human Resources, gaining hands-on experience across onboarding, employee experience and HR operations within a fast-paced, growing organization.

The ideal candidate is proactive, resourceful and people-focused, serving as an ambassador of the Pier 4 Core Values of Professionalism, Integrity, Excellence and Respect.

Responsibilities

• Manage and execute onboarding processes for all new hires across multiple offices


• Prepare and maintain onboarding checklists to ensure a consistent and seamless experience


• Coordinate with IT to set up and troubleshoot all required technology, including laptops, mobile devices and system access


• Set up user accounts across platforms including Microsoft (Outlook, Teams), BambooHR, SAP, Yardi, Maintenance IQ and VersaCheck


• Prepare workstations, including desk setup, phones and welcome packages for new hires


• Coordinate building access, including key cards and security passes


• Partner with hiring managers to ensure any role-specific onboarding requirements are fulfilled


• Coordinate onboarding logistics across various office locations, ensuring readiness and consistency


• Maintain inventory of onboarding supplies, including laptops, phones, keyboards and other equipment


• Arrange shipping of equipment and materials to remote employees or other office locations as needed


• Order business cards and other onboarding materials for new hires


• Coordinate first-day logistics such as team lunches or welcome arrangements where applicable


• Support offboarding logistics, including equipment retrieval and system access coordination


• Ensure all offices are stocked with necessary onboarding materials and supplies

Education/Experience

• Undergraduate degree in a related field


• 1-2 years of experience in HR, administration, office management, operations or a similar onboarding-focused role


• Strong organizational and time management skills with exceptional attention to detail


• Excellent communication and interpersonal skills


• Proactive, self-starter with the ability to manage multiple priorities


• Positive attitude and a strong sense of ownership


• Familiarity with HR systems and onboarding tools is considered an asset