Operations Administrator

About Us

At Baffinland, we work and live beyond the Arctic Circle, mining iron ore at our Mary River Property, located in the Qikiqtani Region of Nunavut on Baffin Island; one of the world’s most captivating and seldom seen destinations. We are a unique company with a strong management who have amassed specialty experience on northern mining projects through all phases of Inuit consultation, permitting, construction and operation. Our workforce brings together the modern practice of safe, sustainable mining and the enduring value of a traditional culture, which is rapidly advancing. The result is a work and community experience you won't find anywhere else. We are looking for people ready to share, build, and grow with our company.

Payroll:

•  Review information on timecards to ensure compliance with company policies and partnership agreement.
• Ensure proper cost coding on the time card.
• Confirm leave codes (Vacation, Sick, LOA) are correctly coded.
• Enter approved hours into ADP timekeeping system in an accurate and timely manner to meet payroll deadlines.
• Apply correct earnings codes (regular, overtime, premium pay).
• Validate entries by comparing entered hours against submitted timecards.
• Correct discrepancies before payroll processing.
• Contact supervisors regarding unclear entries or missing approvals.
• File and maintain timecards (electronic or paper) according to retention policies.

Reporting:

• Develop and maintain spreadsheets and tracking tools (Excel HRIS etc.)
• Enter information into trackers in a timely and accurate manner. (i.e. probationary reviews, classification changes, workforce requests, department changes, cost center changes)
• Maintain updated vacation tracking spreadsheets.

Administrative Duties:

• Ensure vacation requests and leave forms from employees are fully completed and approved by supervisor or manager.
• Ensure sufficient vacation accruals are available before processing vacation form.
• Process vacation forms based on vacation guidelines and partnership agreement.
• Enter approved vacation time into the ADP timekeeping system.
• Distribute the approved vacation forms to the Travel Department.
• Ensure that all fields on the work force request form are completed (position title, department, cost centre, reason for request) prior to submission.
• Confirm that all approvals are received (Department Manager, Finance) prior to forwarding work force request to Recruitment.
• Enter all work force requests received on the work force request tracker.
• Process employee expense reports in accordance with company policies.
• Assist with co-ordinating site rotations in accordance with operational needs.
• Maintain professional and confidential handling of sensitive information.
• Other duties as assigned.

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