Paralegal, patents department

The role

Would you like the opportunity to immerse yourself in the world of intellectual property and contribute directly to the filing of innovative patents? If you are detail-oriented, organized, and enjoy teamwork, this position could be a great fit for you!

We are looking for a motivated and collaborative Paralegal to join our Montréal office.

Founded in 1892, ROBIC is an internationally renowned firm bringing together professionals with diverse expertise, including lawyers, scientists, and engineers specializing in intellectual property and business law. In 2023, ROBIC joined IPH Limited, an international network of intellectual property firms operating across ten jurisdictions and serving clients in more than 25 countries.

WHY JOIN THE ROBIC TEAM?

• To be part of a people-focused and dynamic team;


• To enjoy a flexible 35-hour work week that supports work-life balance;


• To have the option to work remotely up to 3 days per week;


• To benefit from every second Friday off year-round through a time-banking program;


• To access a wide range of employee benefits, including: group insurance, a retirement savings plan with employer contributions, sick days, years of service recognition programs, peer recognition initiatives, vacation days available from your start date, telemedicine services for you and your family, an employee assistance program, OPUS discounts, an on-site gym, and more;


• To be part of a team where your ideas and perspectives are valued;


• To work in a bright, fully renovated office space, easily accessible by public transit, with free coffee available at all times;


• To join an employer recognized among the “Best Workplaces in Professional Services” nationwide in 2024 and 2025, and certified as a “Great Place to Work” for the past three years.

Job Responsibilities

• Prepare documents and forms required for the prosecution of patent applications and the registration of industrial designs in Canada, the United States, WIPO, and abroad through foreign associates;


• File patent applications with the relevant authorities;


• Communicate with the Canadian Intellectual Property Office and other relevant foreign authorities to obtain information related to a patent application or patent;


• Communicate regularly with clients and associates (information sharing, confirmations, follow-ups, and inquiries);


• Provide cost estimates to clients;


• Monitor files and manage deadlines;
  Conduct legal research (using both traditional tools and electronic databases) and draft memoranda;


• Perform any other related tasks in connection with patents.

Requirements and skills

• Bachelor’s degree in administration or another relevant field;


• Experience in an administrative role;


• Excellent command of both French and English, spoken and written;


• Proficiency in Microsoft Word and knowledge of the Microsoft Office suite;


• Experience in patents or intellectual property (an asset);

• Strong sense of autonomy and organization;


• Excellent communication skills;


• Attention to detail and accuracy;


• Adaptability;


• Ability to manage priorities.

We are looking for a standout candidate who will bring adminsitrative expertise to support ROBIC’s patent department. We offer a competitive salary and a comprehensive range of distinctive benefits, all within a warm and stimulating work environment.

In 2024 and 2025, ROBIC was recognized among the Best Workplaces in Professional Services in Canada, in addition to being proudly certified as a Great Place to Work for three consecutive years based on feedback from our team members. These recognitions reflect our genuine commitment to the well-being of our people. At ROBIC, we firmly believe that everyone plays an essential role in fostering a positive, caring, and inclusive workplace culture. We are dedicated to continuously evolving and implementing best practices to ensure our team members are simply happy.

Our firm is also a proud member of the LLD (Legal Leaders for Diversity and Inclusion) network. By being part of this network, we reaffirm our commitment to providing all team members with an inclusive work environment that values diversity, equity, and inclusion where everyone feels welcomed and empowered to reach their full potential. We believe in and uphold the principle of employment equity, and we encourage all qualified candidates representing the diversity of our communities to apply.

We invite those who share our passion to join us and contribute to our continued success. Interested candidates are asked to submit their application promptly. We are already very excited about the opportunity to get to know you!