Paralegal Property Administrator (Residential / Commercial)

Job Description

Larlyn Property Management is continuing to grow, and we’re excited to welcome a Paralegal Property Administrator  who is ready to be part of that journey.

Whether you are a Paralegal, Legal Assistant, or someone with a legal background looking to apply your experience in residential tenancy matters, arrears, collections, notices, and tribunal processes, this is an opportunity to contribute to a growing property management team while supporting the legal and administrative needs of our residential portfolio.

This role is based in London, Ontario and requires in-person attendance at the office. Candidates should be currently located within commuting distance or willing to relocate.

About the Role

In this role, you will play a key part in supporting our expanding residential operations. You will manage the administrative functions that keep our properties running efficiently, while also supporting arrears management, collections, notices, tribunal matters, and related legal processes.

Key Responsibilities

• Manage arrears administration, including tracking outstanding balances, preparing follow-ups, and maintaining accurate records


• Prepare, issue, track, and organize tenant notices in accordance with applicable legislation and internal procedures


• Support tribunal-related matters, including preparing documentation, organizing evidence, tracking timelines, and coordinating required follow-up


• Assist with collections processes, payment arrangements, arrears reporting, and communication with residents


• Maintain complete and accurate legal, compliance, and tenant files


• Support leasing documentation, including new leases, renewals, amendments, and terminations, ensuring documentation is complete and properly filed


• Coordinate tenant move-ins and move-outs in Yardi with accurate data entry and workflow updates


• Partner with Client Accounting and Property Managers to support month-end processes, arrears reporting, and account accuracy


• Respond to resident inquiries with timely, professional service across phone, email, and in-person interactions
  

Education

• Diploma, degree, or certificate in Paralegal Studies, Legal Administration, Business Administration, Property Management, or a related field


• Paralegal licence or legal training related to residential tenancy matters is considered an asset

Experience

• 3–5 years of experience in property administration, legal administration, paralegal support, residential tenancy matters, collections, or a related administrative role


• Experience with arrears management, collections, tenant notices, tribunal preparation, or legal file management


• Experience working in residential property management or a client-focused, third-party management environment is considered an asset


• Experience with leasing documentation, move-in/move-out administration, tenant files, and property management workflows


• Proven ability to manage deadlines, track documentation, and follow detailed processes with accuracy

Skills & Competencies

• Strong understanding of residential tenancy administration, arrears processes, notices, and compliance-related documentation


• Knowledge of the Residential Tenancies Act and property management best practices is preferred


• Proficiency in Yardi is an asset and Microsoft Office, including Outlook, Word, and Excel
  


• Strong attention to detail when preparing, reviewing, and maintaining legal or compliance-related documentation


• Ability to balance legal/arrears-related tasks with general property administration responsibilities