Payroll & Accounting Administrator

JOB TITLE                     Payroll and Accounting Administrator

REPORTS TO                Vice President, CFO

MAIN OBJECTIVE    

The Payroll and Accounting Administrator is responsible for preparing and processing a bi-weekly payroll ensuring accuracy in employee compensation to meet regulatory requirements. The position also assists the Accounting, Human Resources and Management Teams. 

ABOUT US

Key Industries has been providing services to people with disabilities since 1974. We are an “Employment First” agency offering a wide range of pre-employment programs, social and community programs, and support for those with complex needs.  Key Industries has transitioned from a sheltered model to an agency that provides a wide range of outreach programs meeting the needs of all individuals with a disability.  We believe in the possibilities for all people and are proud of the services that we provide.

OUR MISSION

Providing employment-first programs and personalized services to empower persons with a disability to achieve personal, community and economic independence.

JOB OVERVIEW

The Payroll and Accounting Administrator ensures the accurate and timely payroll processing for Key Industries Inc. This role is integral to both the Accounting and Human Resource teams, maintaining compliance with payroll legislation and company policies. 

DUTIES AND RESPONSIBILITIES

• Responsible for the preparation and timely and accurate processing of both payroll &   benefits for employees in accordance with appropriate regulations and authorized deductions
  


• Maintain accurate and up-to-date employee payroll records, including new hires, terminations, and compensation changes
  


• Prepare all government-related remittances and reporting according to legislative requirements
  


• Review and reconcile timecards, overtime, and attendance records, resolving discrepancies where necessary
  


• Reconcile payroll accounts, prepare journal entries, and prepare ad-hoc and regular reports
  


• Communicate with employees regarding payroll-related inquiries, benefits enrollment, and changes
  


• Review and reconcile payroll reports to ensure accuracy and compliance with company policies and regulations
  


• Assist with year-end payroll review and adjustments and process year-end T4s
  


• Provide administrative support to Accounting and Management Teams
  


• Other duties assigned
  

QUALIFICATIONS AND SKILLS

• Knowledge of payroll processes, tax regulations, and compliance requirements
  


• Post-secondary education in Accounting, Finance, Business Administration, or Human Resources is considered an asset
  


• Canadian Payroll Association Certification or working towards certification is considered an asset
  


• Comprehensive understanding of payroll legislation, employment standards, and payroll accounting
  


• Proven ability to plan, organize, and manage multiple tasks with minimal supervision
  


• Ability to communicate clearly and effectively
  


• Demonstrated ability for attention to detail
  

JOB TYPE

Full-Time

IMPORTANT DISCLAIMER NOTICE

The job duties, elements, responsibilities, skills, functions, experience, educational factors, and the requirements and conditions listed in this job description are representative only and not exhaustive of the tasks an employee may be required to perform. The Employer reserves the right to revise this job description at any time and to require employees to perform other tasks as circumstances or conditions of its environment change.

All candidates must submit to a criminal record check with vulnerable sectors and a Social Development check before employment with Key Industries.