Payroll & Benefits Administrator

Payroll & Benefits Administrator

Regular

Internal/External Posting 

Posting Date:  July 9, 2025

Closing Date:  July 27, 2025

Posting # 2025036

Hours

Monday-Friday, 37.5 hours per week.
Beginning August 2025

Salary

Range $65,000 to $70,000 annual salary

This is a non – bargaining unit position

All candidates must be legally able to work in Canada.

Summary

St. Margaret’s School (SMS) is Western Canada’s only girl-centered, independent day and boarding school located in Victoria, British Columbia, Canada on the unceded traditional territories of the Esquimalt Nations, Songhees Nations, and W̱SÁNEĆ Nations. Founded in 1908, SMS is an international centre for girl-centered learning and leadership development, providing empowering education for girls from Junior Kindergarten to Grade 12 (boarding grades 7–12).  St. Margaret’s School is an International Baccalaureate (IB) School offering the Diploma Programme, and we are a candidate school for the IB Middle Years Programme (MYP).

The Payroll and Benefits Administrator is responsible for the accurate and timely processing of payroll and benefits administration for all unionized and non-unionized School staff. This role ensures compliance with relevant legislation, collective agreements, and internal policies. As SMS transitions to the Avanti payroll system, the Administrator will play a key role in ensuring a smooth migration and establishing best practices within the new platform.

Duties include the calculation and verification of wages, enrollments, changes and premium administration for benefit plans, pension plan, and maintaining complete and accurate employee files.  

The Payroll and Benefits Administrator will work courteously to provide excellent customer services to internal employees by responding in a timely manner to any employee queries.

Core Competencies

• Integrity & Trust


• Service Orientation


• Adaptability


• Innovation


• Resilience


• Professional Knowledge


• Communication & Collaboration

Duties and Responsibilities

• Process bi-weekly payroll for salaried and hourly employees.


• Receives, verifies, and prepares all payroll processing, ensuring they are accurate and in compliance with organizational policies, the collective agreement, and applicable legislation.


• Input payroll data accurately and ensure it is complete in the payroll system including new hires, terminations, and payroll changes.


• In partnership with HR, maintains the integrity of electronic personnel records in compliance with current legal requirements ensuring confidentiality of information.


• Prepare electronic Record of Employment (ROE) when needed.


• Review and ensure accuracy of approved electronic timesheets. Resolve issues related to the payroll input and provide information to location administrators as requested/required.


• Maintain accurate employee records, including time and attendance, vacation, sick leave, and other types of leave, while ensuring confidentiality and adhering to data privacy regulations.


• Reconcile account balances including salary and benefit expense accounts and payable accounts.


• Reconcile and process posting information to the General Ledger.


• Work closely with the Human Resources team to administer employee group benefits programs, including health and dental plans, pension plans, and other perquisites, and process employee changes accurately and efficiently.


• Work closely with the Human Resources team to ensure all employee information is up to date, benefit changes are communicated, and payroll processes are aligned with HR policies.


• Manage ongoing benefit invoice reconciliations and ensure benefit premiums are deducted or invoiced from the employees pay in a timely manner.


• Prepare and process annual rate changes to benefits and associated impact to deductions.


• Processes WorkSafeBC quarterly remittances and annual reporting.


• Process EHT remittances and reporting as required.


• Report employee earnings and deductions accurately on T4/T4A issuance.


• Prepare and interpret payroll-related reports for regulatory bodies, management, and other stakeholders, ensuring compliance with payroll and benefits regulations and guidelines.


• Various other reporting as required, including assistance with payroll related fiscal year end reports and functions.


• Stay current with best practices, changes in employment law, and ensure compliance with all applicable legislation, acts, policies, and procedures.


• In partnership with HR, receives and responds to payroll enquiries from internal/external stakeholders in a timely manner.


• Other duties, responsibilities and projects as assigned.

Required Education & Experience

• Certificate or Diploma in a related field of Business Administration, Office Administration, Finance, or another related field.


• Payroll Compliance Practitioner Certificate from the Canadian Payroll Association or working towards certification is required.


• 
  Minimum 5 years’ experience processing full-cycle Canadian payroll.
  


• Experience accurately calculating, posting, correcting, and managing accounting records.


• Experience with electronic Payroll systems is required.


• Knowledge of Avanti is considered an asset.

Required Knowledge, Skills & Abilities

• Familiarity with payroll in a school environment is an asset.


• Familiarity with payroll in a unionized environment is an asset.


• Possess excellent knowledge of accounting principles, tax regulations, health benefit program, BC Employment Standards, payroll legislation and payroll year-end reporting require.


• Experience with the reconciliation of recurring payroll and benefit accounts and statements (general payroll and Receiver General Remittances, WorkSafe BC remittances, and extended health/dental, Life, LTD insurance statements).


• Exceptional analytical thinking, planning, prioritization, organizational and time management skills with the ability to prioritize and meet strict deadlines.


• Experience gathering data, compiling, and preparing payroll/financial reports.


• Ability to multi-task and work in a fast-paced, deadline-oriented environment.


• Excellent interpersonal and communication skills (both verbal and written).


• Demonstrate an ability to maintain discretion and confidentiality with sensitive personal information with professionalism.


• Provide exceptional customer service by responding promptly to employee inquiries related to payroll, benefits, and leave, and resolving issues and discrepancies in a timely and professional manner.


• High attention to detail, a high degree of accuracy and ability to meet deadlines.


• Strong work ethic and positive team attitude.


• Demonstrated intermediate Microsoft Office Suite skills, with advanced Microsoft Excel skills to manipulate and analyze complex data sets with ease.


• Ability to work under pressure, use independent judgement and discretion, with minimal direction.


• Proven track record of high productivity, the ability to work effectively under pressure and ensure deadlines are met.


• Actively support the vision, mission, and values of our school

Work Conditions

• Busy office setting, fast-paced environment.


• Overtime as required.

Valued Benefits

A career with St. Margaret’s School will offer you the opportunity to be part of dedicated team of professionals in a dynamic and rewarding educational environment. This position is located on the school campus, with access to rapid transit, on-site gym, and other amenities. 

St. Margaret's School emphasizes a dedication to equity, diversity, and inclusion across living, learning, and work environments. The school aims to have its workforce mirror the diversity of students and the community. Actively encouraging applications from groups facing historical or current equity barriers, the institution is committed to fostering an equitable, diverse, and inclusive community. Employees needing employment support, technical aids, or accommodations, are encouraged to contact Human Resources [email protected].

Interested candidates are invited to submit an application package, including a covering letter, curriculum vitae and professional references, through Bamboo HR, by July 27, 2025.

Questions email [email protected]